Check and/or change VAT declaration entries

You can check a VAT and/or ICP declaration down to the level of the journal entry or the properties of the invoice. There, you can change the data as needed.

If you click through the amounts in the declaration, you can see the entries that form the basis of the amounts.

Note:

Be careful when changing journal entries. The invoices in question have already been sent or received by you. View the underlying entry documents, such as invoices, before applying a change. After changing a journal entry, delete the VAT declaration and re-add it. For a final declaration, the modified journal entries are included in the next VAT declaration.

To view and, if applicable, change entries on a declaration:

1. Go to: Financial / VAT/ICP / VAT/ICP-declaration.
2. Go to the tab:VAT declaration.
3. Open the properties of the declaration (by double-clicking).

   

4. Click on the action: VAT section.

   You now see the master data for the section selected. The General tab shows how the section is calculated. The Linked VAT codes tab displays the VAT codes included in the section. On the Linked sections tab, you see if there are any other sections linked to this section.

5. Click on: OK.
6. In the view, open the properties of a VAT section in this declaration to check the entries against it.
7. Open the properties of the line of the VAT code (double-click).

   You now see the VAT entries view with all the VAT entries on the selected VAT code.

8. Close the VAT entries window and the properties window of the VAT section so that you return to the properties window of the declaration.
9. Go to the tab:Check.

   This tab displays a view of the vouchers for checking the VAT calculation. In this view you can see if the VAT has been entered correctly by the comparison between the VAT entered and the calculated theoretical VAT from the vouchers included in the declaration. Except for rounding differences, there should be no differences or only those you can explain. Furthermore, this view shows which vouchers are included in the declaration (date, voucher number and invoice number).

   You can change the view on this tab and add fields/columns. For example, if you have multiple administrations, you can add the administration field. This allows you to see the administration of the entries in the view.

   

   You see the Financial changes view with all the financial lines for an entry. This gives you an insight into the financial entries of the journal entry.

   Note:

   The VAT entries view displays the entry as it was at the time of the declaration. The Financial changes view displays the current situation (standard functionality for changing the entry). These views may differ if you have changed an entry after adding the VAT declaration. It can happen that you see a line in the view with the value 0 in the VAT amount column while a VAT amount has been entered in the journal entry underneath.

10. If required, you can edit the entry with Edit journal entry or Invoice properties. Be careful with this, because the invoices in question have already been sent or received by you.
11. If you have changed journal entries or invoices, you must delete the current declaration and add a new one. If your declaration was already finalised, the modified journal entries are then included with the next declaration.