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Actual costing per week

You can also enter the actual costing (hours) per week. If you mainly enter hours and work with fixed rates, 'matrix entry per week' can be considerably more user-friendly and faster.

Description

You can only use matrix entries for hours and costs; articles cannot be entered via matrix entries. You always record the entries per employee, meaning that hours or units for multiple employees cannot be entered in one and the same entry.

This matrix provides a quick way to enter hours and units per employee. The matrix lets you enter one number of hours per day on one entry line. This can be the number of hours per project / per work type / per day in the week in question.

You enter the lines in the form of a matrix. Which values you can enter on the lines depends on the entry layout used for the entry window. You can enter a maximum of five values on one line for every day. The lines that you enter using this function, are not immediately visible in the actual costing, but are saved by Profit in a separate file. Only after all data for a certain period has been recorded, the period is closed per employee to indicate that all hours and possible costs for the period have been accounted for. In this case a period is always equal to a period in the period table that is used for Profit Projects.

Preparation
Procedure
  • Enter actual costing per week

    You can also enter the actual costing (hours) per week. If you mainly enter hours and work with fixed rates, 'matrix entry per week' can be considerably more user-friendly and faster.

  • Close a week

    Using the Close week action, you indicate that all hours/units for the employee for the week in question have been entered and that actual costing lines can now be created. The entry program is closed automatically. Any lines that have not yet been saved are now saved and marked as closed.

  • Release a week

    Using the Release week action you can release a closed week for an employee. You can then post entries in the period again.

  • Process weeks

    If you work with the Actual costing per week or Uren per week functionality, you process the lines to the actual costing in order to invoice. Profit automatically closes the weeks that were not already closed.

  • Process weeks in a split week

    If you work with the Actual costing per week or Uren per week functionality, you process the lines to the actual costing in order to invoice. You can also process part of a week in case of a so-called ‘split week': a week in which the days are split into two different months.

Also see

Process

Actual costing