Configure down payment

The use of a down payment is an order processing method in which the sales contact first enters the order and then pays a part of the order after which you deliver the articles. You have to configure this first.

Description

You can specify that the sales contact must first pay part of the order amount after which the entire order is automatically released for delivery. We call this down payment.

In Profit, you can specify at three levels that the order must be processed as down payment; at logistics level, per sales contact and for a specific sales order.

In the sales order, a number of fields are required specifically for down payment. You add these to the relevant entry layout(s).

In Profit Financieel, you also add specific fields for down payment to the relevant entry layout(s) and you set up the journal for reconciling sales.

Procedure

• Set down payment as the order processing method

  You can set order processing with down payment at three levels within Profit.

• Add the down payment fields to the Sales entry layout

  If you want to deliver a sales order only after down payment then you must include the fields required for the down payment function in the sales order entry layout.

• Set up sales journal reconciliation for down payment (Financial)

  Sales orders with down payment are automatically reconciled after the addition of the order and receipt of the down payment in Profit Financial. For this, you need to set up the journal in Profit Financial for the reconciliation in the purchase/sales journal.

• The down payment fields in the financial entry layout (Financial)

  In order to be able to link a sales order with down payment to the down payment made in Profit Financial, you need to add a number of fields to the financial entry layout.

Also see

• Add a sales order for down payment

  You can add a sales order that you only deliver after you have received a down payment. The description of the procedure to be followed also contains information on processing the down payment in Profit Financial and then generating the packing slip and finally the invoice.

• Still deliver a sales order even without a down payment

  For as long as the sales contact has not made a down payment and the Deliverable check box is not selected, you cannot create a packing slip from the sales order. You can, however, still deliver a sales order. To do this, select the Deliverable check box manually in the order that has been added.