Example of journal entries in purchasing (Multiple stock administrations)

Stock_Inrichting voorr meer adm_2maal voorraad adm1

In the example below you can see the journal entries that are generated, first for purchasing with Stock in multiple administrations and below that, for comparison, for purchasing without Stock in multiple administrations.

Example: Purchasing - Order in Administration B, delivery in Administration A

In this example Meubelle Holding has two subsidiaries: A and B, each with two warehouses. The warehouses are defined in Profit at environment level and linked to an administration.

In Administration B goods are ordered from a supplier. The goods are delivered in warehouse 1 which falls under Administration A.

Entry:

  • Delivery in warehouse 1 of administration A.
  • Journalising the invoice in administration B.

    Journal entry:

  • New journal entries are created via the settlement account (SA).

Journal entries in Purchasing with multiple stock administrations

Journal entries where the Stock in multiple administrations functionality is activated.

Note: 

In this example, administration A and administration B can be reversed, or read as administration C and D, etc.

Situation

Journal entry

Comment

Goods receipt in administration A

Stock
to    Purchase
to    Price difference
to    Loss
to    Transport costs

via integration type 7
administration A

Purchase invoice in administration B: journal entries are compressed per warehouse

 

 

For warehouses in administration B

Purchase
to    Creditors

via integration type 7
administration B

For warehouses from other administrations (compressed per administration)

Two journal entries:

 

Adm. B:
Purchase
to Purchase settlement account

via integration type 13
administration B

Adm. A:
Purchase current account
to Creditors

via integration type 7
administration A