Journal entries for stock transfer with multiple stock administrations

If you work with multiple stock administrations, the warehouse transfers between administrations must also be journalised. When you add a stock entry for Warehouse entry (order type 31) and Warehouse write off (order type 32) you must indicate whether or not this should be journalised. You do this by selecting the Journalise check box. If it concerns a transfer between two warehouses in the same administration, a journal entry is not required and the field does not have to be enabled.

Journal entries for a transfer line go, by definition, to or from the current account.

The settlement account used is retrieved from the CA stock transfer field for integration type 07 Stock for the administration concerned.

In the following examples showing stock transfers, Meubelle Holding has two subsidiaries: A and B, each with two warehouses. The warehouses are defined in Profit at environment level and linked to an administration.

Example: Transfer within the same administration

There are three hard disks in stock in warehouse 1 of administration A. There is one hard disk in stock in warehouse 2.

Entry:

• Transfer from M1 to M2 (warehouses within the same administration)

  Journal entry:

• No journal entry

  Example: Transfer from Administration A to Administration B

  There are eight processors in stock in warehouse 2. There are two processors in stock in warehouse 3.

  Entry:

• Transfer from M2-Leusden to M1-Zwolle (warehouses in different administrations)

  Journal entry:

• New journal entries via the current account.

Journal entries for the transfer of stock between two different administrations

When journalising in the second example, the following journal entries are generated: