When an employee has been sick for more than 2 years, you can stop the salary without having to report the end of the employee's employment. To stop the salary, add a salary line on which the salary is set to 0 and add a timetable line with a timetable without hours. Also, specify an end date for all calculated wage components for the employee.

Profit updates the expected end date automatically when you run the ACTUAL command line overnight. As a result of the updating of the data, you no longer see any dates in the past.

Profit automatically selects this check box for a new absence entry in the following situations:

• If the Labour relation type field for the tax authority agency at the employee level contains one of the following values:
  • 2 (Acceptance of work)
  • 4 (Shareholding fisherman)
  • 6 (Musician/artist)
  • 7 (Placement)
  • 8 (Home-worker)
  • 9 (Sales representative/worker on commission)
  • 11 (Temp)
  • 12 (Individual labour against payment)
  • 14 (Top athlete)
• If the Type of absence field contains one of the following values:
  • ZW (Pregnancy/childbirth)
  • A (Adoption)
  • P (Nursing care)
  • ZZW (Sick because of pregnancy)
  • ZB (Sick because of childbirth)
  • ZOD (Sick because of organ donation)
• If a structural restriction has been specified for the tax authority agency at the employee level.
• If Casual/temp. staff without obligation has been specified for the tax authority agency at the employee level.

Profit takes into account the agencies that have been specified per employment for the tax authority agency.

See also

• Record a structural restriction
• Agency per employment

You cannot add anything to the Type of absence table because the codes in this table are linked to 'Arbo' codes.

If an employee has a number of absence entries one shortly after the other, this may be a continuous absence. Absence is considered to be continuous if within a period of 28 days before the absence entry another, closed absence entry is present. This creates a chain of absence entries, in which case Profit automatically calculates the total absence duration for all absence entries. If the chain gets broken, the continuous absence stops. For any following absence entry, Profit starts counting again.

If you use the Multiple employments functionality, the following applies: the continuous absence is determined per employee, not per employment.

In the case of continuous absence, Profit automatically selects the Continuous absence check box in absence entries. This rule does not apply if the previous absence entry was maternity leave (in that case, Profit does not select the check box).

In the following situations you must select this check box yourself:

• Maternity leave in combination with other absence

  If the absence entry has started before the maternity leave and is continued immediately following the maternity leave, with the absence reason being the same.

  In this situation you have three absence entries:

  • First absence entry
  • Second absence entry (= maternity leave)
  • Third absence entry (= continuation of the first absence entry).

  In the properties of the third absence entry, select the Continuous absence check box.

• Future existing case of sickness

  If an existing absence entry has already been recorded within 28 calendar days of the absence entry you are recording, this existing absence entry must be considered to be continuous absence. In the properties of the existing absence entry select the Continuous absence check box.

You cannot delete a recovery entry. Instead, you delete the absence course line in the properties of the absence entry.

An employee can automatically accrue WTR hours via the work timetable.  For example, an employee may have a 36/40 contract: he works 40 hours each week, but the contract is for 36 hours. This means that every week 4 WTR hours are accrued.

If an absence entry concurs with WTR accrual, Profit immediately reverses the accrued WTR hours. This only happens in case of a full absence day. Profit posts the WTR hours used to the leave type added for this purpose in the CLA/term of employment.

Example: 

An employee has a 36/40 contract. This means that every Friday afternoon 4 WTR hours are accrued.

If this employee is sick all of Friday, Profit immediately posts a contra entry of 4 WTR hours.

If the absence is not for the full day (absence percentage <100%), Profit does not post a contra entry. In this situation you have to correct the surplus of the WTR entitlement entered yourself. This also applies if an employee goes from 100% absence to a smaller absence percentage. Profit deletes the entries for WTR hours taken that were already added.

Example: 

An employee has a 36/40 contract. This means that every Friday afternoon 4 WTR hours are accrued.

He has an absence entry with a duration of four weeks. That is why Profit has posted one entry for taking WTR hours in every week:

• Week 1: Entry for taking 'ATV'
• Week 2: Entry for taking 'ATV'
• Week 3: Entry for taking 'ATV'
• Week 4: Entry for taking 'ATV'

  However, as from week 3 the employee has started working again for 50%. That means that the entries for taking WTR for week 3 and week 4 no longer apply. If necessary, you can add them manually.