Set up the communication server for e-invoice (purchase invoice)

You only configure the communication profile if you want to use the communication service to receive e-invoices from a POP mailbox or from a folder.

Note:

You must configure the communication profile for UBL in every environment in which you plan to use this functionality. You cannot configure this communication profile differently for each administration.

For the communication service, you would normally use a setup with main and subenvironments, which means you only have to configure the communication profile for the main environment. However, this does not apply to UBL. The setup with main and sub-environments is not applied for this functionality.

In the case of UBL, every environment in which you import e-invoices, must have a unique e-mail address. For example, you have multiple companies, all using the www.enyoi.nl domain: EnYoi Rotterdam and EnYoi Amsterdam. Use the following e-mail addresses:

Environment EnYoi Rotterdam: accountingrotterdam@enyoi.nl
Environment EnYoi Amsterdam: accountingamsterdam@enyoi.nl

To set up the communication profile for e-invoices:

Open the correct environment.
Go to: General / Communication service / Communication profile.
Open the Process e-invoices using e-mail or from a folder communication profile.
Deselect the Blocked check box.
Go to the tab: Settings.
Select the Read e-mail attachment as e-invoice check box if you want to import e-invoices from a pop e-mail box. Importing the mail is only possible with a pop e-mail server. The communication service retrieves the e-mail messages and saves the messages in the communication message of the communication service.
You can use SSL (mandatory in case of Office 365) for the connection with the e-mail server. Select the Use SSL check box and specify the port number. This allows you to retrieve messages via a POP service, provided this is enabled in the service in question. For Google Gmail, the 'Minder veilige apps toestaan' ('Allow less secure apps')' option must be enabled. Your firewall must allow traffic via the port you set.
Enter User name, Password and Incoming e-mail server (POP3) if you have selected the Read e-mail attachment as e-invoice method.
Select the Read all e-invoices (.xml and .ubl) from this folder check box if you want to import all files (.xml and .ubl) from a physical folder on a hard disk. The communication service retrieves the files and saves them in the communication message of the communication service.
Enter the location (path) of the folder in Folder if you have selected Read all e-invoices (.xml and .ubl) from this folder as method.
Note:

AFAS Online customers can use the e-mail method. The Folder method can only refer to a local folder. For more information please refer to: Save files (AFAS Online) You can also specify the folder at the location when you manually import e-invoices.
Complete the fields.
Click on: OK.