Configure automatic payment settings

You specify whether the description of the entry is copied into the payment file. You also set up whether you want to automatically block the purchase invoices from automatic payment after they have been entered.

To configure the administration settings for automatic payments/refunds:

1. Go to: Financial / Management / Administration settings.
2. Go to the tab: Payment/Collection.
3. Select the Block automatically check box, if you want to automatically block invoices for automatic payment after they are entered.
4. Select the Copy entry description check box for Automatic payment creditors, if you want to include the entry description in the payment file. If you do not select this check box, the voucher number is included in the payment file.
5. Select the Copy entry description check box for Debtors’ refund, if you want to include the entry description in the refund file for debtors.
6. Go to the tab: Payment differences.
7. Select the journal for the generated journal entries for the payment differences.
8. Select the ledger account for the payment difference.

   You distinguish between a negative and a positive payment difference by assigning separate ledger accounts.

9. Enter the maximum percentage and amount that you would accept as a payment difference, for example, 1.0%.

   The percentage is optional, the amount is required. If you enter a combination, then the maximum payment difference is first calculated on the basis of the percentage. If the maximum amount is not exceeded, then the payment difference is written off.

10. Enter an allocation code if you allocate one of the ledger accounts for payment differences. If no allocation takes place on the ledger account then the fields are grey.
11. Click on: OK.