Read an e-invoice (purchase invoice) using the communication service

The communication service can receive invoices and read the accompanying attachments as an e-invoice. This service reads them from a POP e-mail box or from a physical folder on the hard drive.

Profit only imports files with an .xml and .ubl extension as e-invoices and, if it is possible, the .pdf file as an attachment.

You receive an e-invoice via a communication message in the communication service in Profit. You can check if the messages have been received and processed correctly via the communication service. You can view the communication messages and communication log for the Bank Link and UBL messages in the Central Communication environment and in this sub-environment.

To read an e-invoice (purchase invoice) using the communication service:

1. Go to:General / Communication service / Communication profile (profile Process e-invoices using e-mail or from a folder or the Communication with eVerbinding if you receive e-invoices via eVerbinding).
2. Click on:Send and receive.
   The messages are now available.
3. Go to:
   • General / Communication service / Process messages

     This step processes all the communication messages in the environment, or;

   • General / Communication service / Communication message, select the message with the invoice, click on the Processing message action.

   The communication service determines per message whether an invoice has been attached and then reads the invoice.

After reading the invoice, the mail messages are automatically deleted.

If an e-mail message does not have an attachment, then the communication log shows error information with a message that the e-mail cannot be processed, because no attachment (.ubl or .xml) was found.

See also:

• Send and receive messages using the communication service