Make an entry for a credit note in the sales journal

If you send a credit note, you record a new entry for this in the sales journal. A credit invoice (credit note) is the opposite of a normal sales invoice: for a sales invoice, an outstanding item is created which a debtor must pay to you, whereas for a credit invoice, you pay an amount back to a debtor.

When you enter a credit invoice, the VAT is posted to a contra account. When you enter a normal sales invoice, you credit the Te betalen btw account. With a credit invoice, you debit this account.

Make an entry for a credit invoice in the sales journal:

1. Go to: Financial / Enter / Journal.
2. Check Financial year and Period. These are the financial year and the period to which you post the entry.
3. Select the sales journal.
4. Click on: Finish.
5. Select the debtor in the Account column.

   You can also enter the search name of the sales contact/debtor in Search help.

6. Enter the total invoice amount (incl. VAT) in Amount credit.

   Do not enter a minus sign in front of the amount.

7. Profit asks if the Expiry date should be set to the Voucher date. You may decide to do this if you want to repay the credit amount to the debtor as quickly as possible. If the expiry date is brought forward and you are using automatic payments then the payment goes earlier to the payment file.
8. If there are outstanding invoices than Profit asks you if you want to reconcile the invoices. In that case, click on No.
9. Profit goes to the next entry line.
10. Select the contra account (a turnover account).

    Profit proposes the net amount automatically using the VAT code. The net amount appears in the Amount debit column.

    

11. Click on: Finish.