Add a payment order set

A payment order set consists of one or more payment orders. You follow the same procedure as for single payment orders for domestic payments. You add a payment order, process it and generate the payment file, in this case from the specific start menu path for payment order sets.

To add, process and send a payment order set:

1. Go to: Financial / Creditor / Payment order set.
2. Click on: New.
3. Select the bank group you are collecting and paying the payment orders for.

   The bank groups are split by bank since bank-specific software needs to read the bank file. An exception to this is if you are using the service of a party that can split the bank orders by bank (for example Equens).

   Note: 

   You can only process administrations for which you are authorised. If you add a payment order set for a bank group that contains administrations you are not authorised for, then the result will not contain the orders for the relevant administrations.

4. The fields you complete are the same as for the default procedure for adding single payment orders.

   An exception to this is the Max. assignment amount field. This field is missing. A payment order set contains payment orders for multiple bank account numbers (administrations). It offers no added value here to enter a maximum amount, as is possible with a single payment order.

5. Click on: Finish.

   Note:

   If you are using the queue, Profit places this task in the queue. While the task is being performed in the queue, you can continue to work. See: Use and manage the queue

   The queue is always enabled in AFAS Online. That means that the task is always preformed via the queue.

   Following the addition, the status of the payment order set is Not processed.

6. Before you process the payment file, first view the payment order set.
7. Click on the action: Process payment order.

   With this action you generate the physical payment file. This file contains a batch of all of the underlying payment orders with the status Not processed or In progress.

   Note:

   If you are using the queue, Profit places this task in the queue. While the task is being performed in the queue, you can continue to work. See: Use and manage the queue

   The queue is always enabled in AFAS Online. That means that the task is always preformed via the queue.

8. Print the order letter and payment specification using the Order letter and Payment differentiation actions.

   Per payment order, Profit uses the report that has been configured for the bank account number of the administration concerned (of the bank account number).

9. Send the file to the bank.