Check a wage declaration

Before sending the wage declaration you check it. During this technical check, Profit checks the wage declaration data in the same way as the tax authority does before accepting the message. This can refer to checks on mandatory fields and the relationship between certain data. The checks greatly reduce the risk of errors after the submission.

If you are using the pension declaration, Profit checks it at the same time as the wage declaration. The pension declaration process is integrated with the wage declaration process.

Profit cannot compare the data with the data known to the tax authority because Profit does not have access to the tax authority database.

If you process salaries, Profit automatically generates a new declaration line for the relevant period. We recommend you check the wage declaration after processing the salaries. In that case, any errors detected by the check can be resolved before the salary processing is approved.

To check a declaration:

Go to: HR / Payroll / Declaration cockpit.
Select the period line.
Click on the action: Check.
If a question about the queue appears, click on Yes.
Click on No if a question appears about unapproved processing instances in a subsequent salary processing plan and you want to prepare the declaration now. Click on Yes if this question appears and you want to check the unapproved processing instances too.
Profit performs a technical check in the queue.

For more information on the queue, click here.
- If Profit detects errors, a pop-up appears to notify you.
  
  You can check the error in the declaration in the queue by selecting General / Management / Queue. Click on the Error information action.
- If Profit does not detect any errors, a pop-up lets you know the task has been completed successfully. You then view the digital wage declaration.
Profit cannot compare the data to the data that are known to the tax authority, because Profit does not have access tot the tax authority's database.
Open the declaration line.
Profit opens the Digital wage declaration window in which you can check the contents of the wage declaration.

We recommend you use the digital wage declaration to check the wage declaration. The digital wage declaration gives you greater insight than the default reports.

This window consists of two parts:
- Collective declaration components
  You see the various sections of the declaration, including the values. You can check the data by double-clicking on the desired line. Profit then opens a new window with the specifications of the section.
- Employee data
  You see the employees in the declaration. You can check an employee by double-clicking on the desired line. Profit then opens a new window with the details for the employee.
Click on: Close.
After you have checked the wage declaration, it gets the Checked provisionally status, whereas the period in the salary processing plan had the Processed provisionally status. The status entails that you can not yet prepare the wage declaration. First approve the salary processing. After you do, a subsequent salary processing plan may still have an unapproved processing instance. It is not allowed to include this processing instance in the declaration. You can, however, include it in the declaration to be checked, but in that case the status remains set to Processed provisionally. Perform the check again without the unapproved processing instances. This will set the status to Audited and you can then prepare the declaration.

After you have checked the wage declaration, it gets the Audited status, whereas the period had the Approved status. This means that you cannot yet prepare and send the wage declaration.
Click on the action: Pension declaration if you are using this functionality in Profit.
Profit opens the Employee data window in which you can check the contents of the pension declaration. You can check an employee by double-clicking on the desired line. Profit then opens a new window with the details for the employee.

Unapproved RAE entry/correction period

Note:

A declaration is set or remains set to the Checked provisionally status if unapproved processing instances are still included in the declaration. That means you cannot yet prepare the declaration.

In that case, click on Check again and then click on No if you are asked if you want to include the unapproved processing instances in the check.