Time registration end date (shifted period)

In Profit, you can integrate the sickness and leave registration from Profit HR as time registration in Profit Projecten and then process these hours as actual costing in Profit Payroll. However, sickness and leave hours are only available as actual costing lines until a period is approved. For employees who are paid by the hour, this also applies to the hours worked.

Approval usually takes place in the third week of a period, but the processing relates to the entire period. Profit Payroll always uses the period end date as the end date.

Example:

If you use monthly wage processing with approval on 23 January, for example, Profit Payroll uses 31 January as the reference date. Profit initiates RAE entries for the illness and leave entries between 23 and 31 January.

Shifted periods

In Profit Payroll, you can use 'Shifted periods' for the salary processing. This allows you to include, by default, entered sickness and leave hours from the actual costing, as well as the hours worked by employees paid by the hour, for an entire or partial preceding period in the subsequent period of the salary processing. This makes it possible to prevent the creation of RAE entries under these circumstances.

For example, you can process the wages for the sickness hours of January or the period from mid-January to mid-February in February. The periods in question here are the 'shifted periods'. To apply 'Shifted periods', you enter the end date of the time registration in the period lines of the salary processing plan. This will cause the hours that are between the end date of the previous salary processing plan and the current one to be included in the processing.

Example:

If you want to prevent RAE entries, you can record 31 December as the end date in the salary processing for January and 31 January for February. This way, you pay the hours a month later and prevent RAE entries for the sickness and leave entries.

Declarations and shifted periods

Just like the annual costing lines, for declarations the end date of the time registration is taken into account. This takes into account the 'requested by' date. Profit therefore does not take into account the 'approved on' date. A declaration with a 'requested by' date that is before the end date of the time registration and is approved after this date results in a processing with RAE entries.

Comment on the use of an hour registration end date

  • For new period lines, by default the value you enter in Planned date of confirmation is used for this date. If you report employees sick after the provisional processing has taken place, these employees have to be recalculated before you can approve the processing.
  • The End date time registration field is mandatory if you have selected the Integrate actual costing to Payroll check box on the Integration tab in the employer properties.
  • If the Suppress hourly-paid workers check box is not selected, for both the employees with a fixed salary and the employees paid per hour, the entered hours up until and including the End date time registration are included in the salary processing.
  • If the Suppress hourly-paid workers check box is selected:
    • You include all the hours of employees with a fixed salary in the main period line and the End date time registration is used.
    • You process all hours of employees paid per hour in a separate correction line for the same period.
      On this separate correction line, you do not select the Suppress hourly-paid workers check box and the end date of the period is used. The period end date is used because deferred wage processing for employees who are paid per hour is used to include all hours of the period in the current period. These hours are often either entered per day, or as a cumulative amount on the last day of the period. In that case, the salary processing often takes place at the beginning of the next period.
      If you do not process wages for employees paid per hour (using a separate correction line), the processing of wages for the new period cannot be started.
  • For an employee who leaves employment, Profit will include the actual costing hours that fall after End date time registration, if the actual costing hours have been approved for Profit Payroll.

    Note:

    When terminating an employment, Profit will not settle the approved actual costing lines automatically.

Include hours in the case of shifted periods in deviating situations

  • When you start using the salary processing plan and you use shifted periods, the salary processing for the first period starts with the start date of the period and includes all days up to and including the End date time registration.
  • In January of the new financial year, Profit includes the hours from December of the previous financial year.

Count 'SV' days

When using shifted periods, it is possible that more 'SV' days are counted than there are in the current period. Profit compensates this automatically with a negative number of days worked for the current period.

Example: 

If the January sick days are included in the monthly salary processing for February, and an employee was on sick leave for the entire month of January, there will be 22 'SV' days in February. However, February only has 20 ‘SV’ days. In this case Profit decreases the number of 'SV' days by -2. This results in the correct number of 20 'SV' days to be applied for February

To record the end date of the time registration:

  1. Go to: HR / Organisation / Employer.
  2. Open the employer’s properties.
  3. Go to the tab: Salary processing plan.
  4. Open the properties of the period line.
  5. Enter the end date in End date time registration.
  6. Click on: OK.