Actual costing per line

Actual costing per week

Property

You can use this function to record hours worked, materials consumed and other costs on an entry line.

You do not have to activate this function.

You can use this function to enter hours worked per week in a user-friendly and efficient way. This functionality is particularly useful for members of staff that work a lot on the same projects, with little variation in the kind of work and hours, and account for their hours once a week.

The hours and costs entered are not immediately written as actual costing lines by this function but are stored in a separate table. If all the hours and units for a particular week have been entered, the week can be closed for the employee in question and the entries are processed in the actual costing per line. No further entries can be posted or changed if a week has been processed; however it is possible to change the actual costing using Actual costing per line.

The function uses a period table with periods of 1 week, in each case beginning on a Monday.

You need to activate this function. You can not undo this activation.

If you configure the absence integration, Profit enters actual costing lines in the project administration on the basis of absence entries in Profit HR. You can then see these entries as leave lines in the actual costing per week.

Advantages

You can enter hours or units for multiple employees in one entry run.

You can enter more fields than you can in Actual costing per week. Examples include: dimensions, custom fields, start and end time, attachment.

Very flexible.

If you make an entry with a start and end time, you can immediately have a calendar appointment created.

You can place an attachment in the project dossier.

If you mainly enter hours and work with fixed rates, this function can be considerably more user-friendly and faster.

The matrix lets you enter one number of hours per day on one entry line. This can be the number of hours per project / per work type / per day in the week in question.

In the entry layout, you can specify that the entries of the previous period are repeated, with or without the quantities/amounts.

You can perform a timetable check per week. When you perform the timetable check, you can enforce that an employee must make a complete entry or cannot enter too much time.

Disadvantages

You have to enter many more lines then when entering hours per week.

You can only use this function for hours and costs. You cannot use this function for entering materials (articles).

You always record the entries per employee, thus hours or units for multiple employees cannot be entered in a single entry run.

The hours and units entered are not immediately written as actual costing lines by Profit. This can be a disadvantage if you want to see up-to-date actual costing lines each day. These actual costing lines only become visible when the week is processed.

The change of the description that must appear on the invoice cannot be set as easily as it can with actual costing per line.

Custom fields do not work with this function or are complex.