Enter a traffic fine (Financial) and an employee wage entry (Payroll)

You can use a project entry in Profit Financieel to enter a purchase invoice, for instance for a penalty or a declaration. You charge these costs to an employee and Profit deducts the costs from the wages of the employee in question. You must have set up the integration of actual costing and salary processing in Profit Projecten and Profit Payroll.

You can use this financial integration, for example, to enter the fine ('decision') received from the 'Centraal Justitieel Incassobureau' as a purchase invoice, deducting the costs of the traffic fine from the employee's salary.

To enter an invoice for a traffic fine and an employee wage entry:

1. Go to: Financial / Enter / Journal.
2. Select the purchase journal in which you want to enter the purchase invoice.
3. Click on: Finish.

   Select the creditor, if necessary change the entry description, enter the complete fine amount, including VAT.

4. Complete the second entry line.
5. Select the expense account if it is not displayed automatically.
6. If applicable, change the entry description.

   Note:

   If you want, you can change the entry description, for instance using the description/location of the traffic offence. Depending on your settings, this description is included in the project entry. You can also change the description of the project entry. The description of the project entry is the description that is shown on the pay slip (also dependent on the settings).

   In case an employee has multiple fines, the fines with the same description are compressed and shown on one line on the pay slip. Depending on what is required, you change the default description or leave it as it is.

   

   Profit asks you the following question: Do you want to make a project entry for this line?.

7. Click on: Yes. You can also click on the Project entry action button.  
8. Complete the fields for the project entry.

   Select the employee (WIMB) in the Employee column and the costs (K04 Boete) in the Costs column.

   A wage component should be linked to these costs (via the Integration Payroll action) so these costs are deducted from the employee's wage.

   Change the description of the project entry if you want to show a specific description of the fine on the pay slip or if you want to show multiple fines for an employee on separate lines on the pay slip, for instance Boete A50. In case an employee has multiple fines, the fines with the same description are compressed and shown on one line on the pay slip.

   Note:

   You can adjust the entry line layout. In this case you add the Employee field to the entry layout.

9. Click on: Finish.
10. Now complete the entry.
11. Click on: Finish.
12. Click on: Yes.

When the salary is processed the fine will be deducted from the wage of the employee in question. If necessary, you can reprocess the employee in question. Next, you can view the wage check cockpit for the employee in question. The fine is shown on the pay slip with a description that depends on what you have entered in the project entry.