Submit the 'CBS' declaration

You generate the 'CBS’ declaration based on the goods transactions stated on the packing slips and goods receipts. If necessary you can add lines to the declaration manually.

When generating the 'CBS' declaration, Profit gathers the following purchase data:

• All goods receipt lines with the 'CBS' type I.C.Verwerving.
• Profit determines the weight based on the 'CBS' weight field in the properties of the article.
• The creation date (system date) of the goods receipt determines in which period the goods receipt is included in the declaration.

The following applies to sales:

• All packing slip lines with 'CBS' type I.C. Levering.
• The creation date (system date) of the packing slip determines in which period the packing slip is included in the declaration.

Any changes to the packing slips and/or goods receipts are included in the next declaration as a correction line (Correction field is selected in the line). You can also add lines manually.

To create a 'CBS' declaration:

1. Go to: Order Management / Stock / 'CBS' declaration.
2. Click on: New. 

   Profit automatically adds a declaration for one period after the reporting period of the most recent declaration. If the last declaration created has not been finalised, a message will be displayed. When you have finalised this declaration, you can create a new one.

3. If this is your first declaration, set the fields as necessary.
4. Click on: Finish. 

To add lines before finalising the 'CBS’ declaration:

If the declaration has not yet been finalised you can still add lines.

1. Go to: Order Management / Stock / 'CBS' declaration.
2. Open the properties of the declaration.

   As soon as you add a line, Profit will mark the Manual correction field as selected.

3. In Goods flow select whether the line concerns import or export.
4. Select the Country of origin/destination.

   For imports, so in the goods receipts this is the country from which the goods destined for the Netherlands were dispatched. If, prior to import ('ICV') in the Netherlands, the goods were transported via one or more countries and have been subject there to a delay or legal operations not related to transport, then the country of origin is the last country where the delay or legal transaction occurred. The country of origin is identified with the code according to the EU nomenclature.

   For exports, so in the packing slips, this is the country that at the time of export ('ICL') is known as the country to which the goods are ultimately dispatched. If, at the time of dispatch it is known that the goods, prior to arrival at the ultimate destination, will be the subject of a delay or legal operations not related to transport, then the destination country is the first country where the delay or legal transaction will occur. The destination country is identified with the code according to the EU nomenclature.

5. In Transportation method select the way in which the goods entered or left the Netherlands.

   If the mode of transport is not known, enter the expected mode of transport. ‘Maritime' is also understood to include transportation via a truck or van which travels by ferry (roll on/roll off) for part of the journey. This mode of transport is therefore not considered as 'road transport'.

6. If necessary, in Statistical system select a different allocation for the goods flow.

   This encoding system enables the 'CBS' to distinguish the 'normal' import and export from special goods flows such as transit and temporary relocation of stocks.

7. In Transaction select the nature of the agreement, which forms the basis of the contract for the goods (e.g. purchase, sale, return, repair).
8. In 'CBS' goods code enter the 8-digit goods code that belongs to the articles delivered according to the Combined Nomenclature.

   This code is identical in all EU member states. You will find the nomenclature on the Internet (search for 'CBS Combined Nomenclature').

9. In Weight enter the total net weight in kilograms.

   For almost all goods you must indicate the net weight, rounded to whole kilos. Weights below 1 kilo should always be rounded up. For a large number of statistical numbers stated in the Nomenclature it is not mandatory to state the weight. Furthermore, the Nomenclature also states in which cases an additional statistical unit ("supplementary unit") must be specified, e.g. units, pairs, litres or m².

10. Enter the Standard.
11. Enter the Invoice value in whole EUR. This is the amount charged by the seller.

    If the invoice value does not correspond to the actual value of the goods, special rules apply. For example, this applies in the event of a free shipment, processing traffic and temporary import and export. For these transactions you should not declare the invoice amount, but the actual value. For shipment or receipt after contract processing, this is the original value plus the processing costs.

12. Click on: Finish. 
13. The next step is Finalise declaration.