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Perform an automatic (partial) collection with payment instalments

You can invoice and collect sales invoices from Profit Logistics, Courses, Projects and Subscriptions in instalments (parts).

Content

Video

Description

You set the payment instalments (number of instalments and the time interval) from the Payment condition. You can set this at the invoice level or as the default setting for the debtor:

  • For the debtor, if you want to collect all new invoices for this debtor in instalments. These payment instalments only apply to those invoices that you add/generate for this debtor from here on.
  • At the invoice level: you set this up for a specific invoice or financial invoice (outstanding item). You can also add/change the instalments of the financial invoice or choose to have the debtor pay the whole amount of the invoice at once.

Reminders for outstanding items with payment instalments

If you generate reminders for outstanding items with payment instalments, Profit checks the expiry date of the invoice as well. However, this only works well for a first reminder. For every reminder with payment instalments, Profit always only uses the report of the first line of the reminder set. Sending a second, third or fourth reminder letter (for example to charge the collection costs), currently only works for invoices without payment instalments in Profit. In this case, if a second or subsequent reminder letter is required, you can convert the invoice with payment instalments to an invoice without payment instalments. To do so, deselect the Payment instalments check box in the properties of the outstanding item. The complete outstanding amount of the invoice is then included in the next reminder.

Payment, collection and refund order

If you generate a payment order, collection order or refund order for outstanding items with payment instalments, Profit will check by the due date and the balance of the instalment payments, instead of at the invoice level. If multiple instalment payments for the same invoice meet the criteria, then these are accumulated. See Example 1 and 2 for examples of this.

If you import financial entries (for example from the educational package @VO), the import process determines the due date and the collection instalments based on the payment condition of the debtor.

Reminders for outstanding items with payment instalments

If you generate reminders for outstanding items with payment instalments, in this process as well Profit will check by expiry date and the balance of the instalment payments, instead of at the invoice level. Here too, if there are several instalments of the same invoice that meet the criteria, these are accumulated.

Reverse automatic collection

If you reverse the automatic collection of a payment instalment, for example because the balance is not sufficient, then the same functionality is used as with the automatic collection of the entire invoice. You can repeat the collection (of the payment instalment) or you send a reminder for the whole balance of the invoice and make that balance payable. In the latter case Profit deselects the Automatically collect check box of the invoice.

Preparation

Procedure

Also see

Process

Automatic collection