Journalise invoices in Financial

In Financial, you can journalise all sales invoices for all products in Profit.

This allows you to journalise all sales invoices, course invoices, subscription invoices, project invoices, order management invoices, counter/direct invoices, etc from one central location.

By journalising, you process the invoices and credit invoices you have created in Profit Logistics, Courses, Projects and Subscriptions to Profit Financial and automatically generate the corresponding sales entry.

The invoices and credit notes are entered in Profit Financial in the journal that was set for the integration type and on the ledger accounts that are linked to the article groups.

Profit automatically generates the following journal entry for sales invoices:

To journalise invoices in Financial:

1. Go to:Financial / Invoicing / Journalise.

   If you are working with multiple administrations use a view to which the administration has been added, so that you can see what you select.

2. Select the administration and the integration types for which you want to journalise the invoices.

   If you use Profit Subscriptions or Profit Course Management in addition to Profit Projecten, you can also journalise these invoices. If you want to journalise the different types of invoices separately, deselect these integration types.

3. Click on: Next.
4. Select the (credit) invoices you want to journalise.
5. Click on: Next.
6. Select the Invoice entry date same as invoice date check box if you want to use the invoice date as the entry date in the journal entry. If you deselect this check box, you use the Invoice entry date as the entry date.
7. Specify the entry date. You can only complete this field if the Invoice entry date same as invoice date check box has been deselected.

   Note:

   You use the entry date to indicate in which period the turnover falls. The entry date is the date on which the financial transaction occurs. The voucher date is the invoice date and this date is important for the VAT declaration. The entry date can therefore differ from the voucher date.

   Please also refer to What is the difference between the entry date and voucher date in the Help.

8. Click on: Finish.

The invoices are now journalised.