Configure work timetables
A timetable cycle contains a number of successive weeks, and in each week the working hours are on different days and during different times. If an employee works according to a work timetable, you can connect the timetable cycle to the employee.
If you do not want to use timetable cycles, you do not need to configure this section.
Description
You can use work timetables in the following situations:
- Employees work in shifts.
- Employees have a variable timetable per week, for example, an employee works 5 days one week and 4 days the other.
- Employees accrue 'ATV' days, by working more hours than their number of contract hours.
Configuration of a timetable cycle
A timetable cycle consists of weekly timetables and weekly timetables consist of day timetables.
Explanation:
- Morning Shift
You can use the day timetables as building blocks. For example, the day timetable for the morning shift is the same every day, namely from 06:00 to 14:30. This is why you only need one day timetable for the morning shift. In the 'Morning shift' weekly timetable you can link the day timetable to all applicable days.
- Evening Shift
The same as the morning shift, but with different working hours. This is why you link a different day timetable to it.
- Night Shift
With the night shift you have a different arrangement of day timetables. The night shift starts in the evening and continues through to the next day. A day timetable inProfit is limited to one day and can not continue through to the next day.
The Monday shift starts at 22:00 and continues through to midnight. Then the following day timetable takes over (from 00:00 - 06:30). On Saturday there is only a shift from 00:00 - 06:30.
In this situation there are five working days which are divided over six calendar days. Profit however, can only calculate five 'SV' days. This is why you use a separate day timetable for Saturdays, in which you specify that this day must not be counted as an SV day.
As you can see from the example above, you use the day timetables as building blocks. Weekly timetables are also building blocks. A weekly timetable may occur several times in the same timetable cycle, but also in different timetable cycles. For example, if you have a different timetable cycle with the same morning shift (each working day from 06:00 to 14:30 with a half-hour break), you also link the weekly timetable 'Morning Shift' to this timetable cycle.
Daily activities of employee
If you select an hour type in the day timetable, analyses and/or reports will give you an insight into the daily activities of the employees.
Example:
You want to know how much time employees spend working from home. Link an hour type 'Working from home' in the day timetable with employees who work from home. If you analyse the number of hours worked, you can find out how many hours employees have been working from home.
Link a timetable cycle to an employee
For each employee with a work timetable, the weeks of the timetable cycle are applied successively. At an employee level you cannot change the sequence of the working weeks. However, you can specify per employee the starting week. In the first week of the year the morning shift will start with week 1, the afternoon/evening shift with week 2 and the night shift with week 3. In the following week the shifts will all move up a week.