An employee wants to declare expenses he/she has incurred. Examples of such declarations include (business) kilometres, lunch costs, hotel costs, parking costs, etc. Your employees can use InSite to enter these declarations. Profit pays the entered declarations automatically with the salary, if it has been configured to do so.
The employee enters expenses on a cost type that is linked to a wage component and parameter. Profit channels the expenses to Profit Payroll after you have approved them using.
The entry date of the expense line determines in which processing period in Profit Payroll the entry is included. The hour registration end date recorded in the salary processing plan can play a role here. Based on this date, Profit can move costs to the next period if they have been entered after a salary processing period was approved. Using this method, you can avoid RAE entries but the expenses are only refunded in the next period (not in the period in which they were entered).
Using the AFAS Pocket app, the employee can use a smartphone to easily enter declarations. The app provides the option to link a photo of a receipt as an attachment to the declaration.
Enter, review and/or approve declarations
Depending on whether you review and approve the declarations or only review them, the process is as follows:
- Enter declarations
- Approve declarations
- View dossier items based on declarations
- Undo the approval for Payroll