View and change a journal entry for a purchase invoice with a project entry

If you have entered purchase invoices with project entries, you can view and change the corresponding journal entries and project entries using the Financial changes view in Profit Financial. You can change these project entries afterwards, but only if you have not yet approved the corresponding actual costing lines, the linked project has not yet been reported ready and the Actual completion date for the project has not yet been entered.

Change the project in an entry

You can change the project in a journal entry for a project entry, for which you have entered a project on the purchase invoice line (the first entry line). You can only change the project on the purchase invoice line of the journal entry. If you change the project, the project of the underlying project entry is also changed to the new project. The destination of the dossier item is also changed to the new project. If a workflow has been linked, then the workflow is restarted. One condition here is that the preceding workflow is not complete. If the workflow has already been completed, then the workflow is not restarted.

If you want to delete a project entry (for example, if a purchase invoice should not have been posted to a project) and you are using the purchase invoice workflow, you can use a change task to delete the project number (extra destination). Whether you are able to change/delete a project depends on the Always possible to edit outside of workflow setting in the Edit field of the Inkoopfactuur dossier item (workflow). After that, you can use Profit Windows to delete the project number and the linked project entry from the financial entry.

After the purchase invoice has been paid, you can no longer change the project number and invoice amount. You can, however, change the entry date, journal entry description, cost amount and VAT amount and in the project entry, you can change the amount and cost type, as long as the amount of the project entry still matches the purchase journal entry.

To view and change a journal entry for a purchase invoice with a project entry:

  1. Go to: Financial / Ledger / Financial changes.
  2. Open the properties of the entry for the purchase invoice.
  3. Go to the tab: Actual costing.

    You see the project entries. This gives you insight into the distribution of the costs across projects from the journal entry.

    The KP column shows the cost price.

  4. Go to the tab: Entries.
    1. Click on the action: Edit journal entry if you want to change the journal entry:

      You see an entry layout with the entry lines belonging to the journal entry. You can change the lines, or add or delete lines.

    2. Click on the action: Project entry if you want to change the data in the project entry window.
    3. Click on: Finish.
  5. Click on: OK.

See also

Directly to

  1. Carry forward purchase invoices and cost entries to a project
  2. Set a ledger account for a project entry
  3. Configure the carrying forward of purchase invoices with VAT duty by project
  4. Set a ledger account for a project entry
  5. Enter a purchase invoice on a project
  6. Enter a purchase invoice on a project with an attachment in the project dossier
  7. Enter a purchase invoice on a project with VAT duty of project
  8. View and change a journal entry for a purchase invoice with a project entry
  9. Delete a journal entry for a purchase invoice with a project entry
  10. Enter a purchase invoice on a project (project entry) with an employee wage entry
  11. Enter costs