Purchase process
Successful sales of a product or article start with your own purchasing. After all, keeping purchase and stock costs low means keeping margins high! Which is why the purchase process is crucial for your stock and sales. Profit gives you optimum insight into purchase prices, purchase discounts, goods receipts, minimum and maximum stock levels, warehouse locations, series and assembled items.
Description
In Profit, you can add purchase orders automatically or manually . The most efficient way of purchasing is by using order proposals. In the order proposals, Profit suggests quantities of items based on stock levels, for example. You can also manually generate purchase orders directly or using a basic purchase order that functions as a template.
You send the purchase order to the purchase contact, by e-mail or in writing for example.
As soon as your purchase contact delivers the items to your warehouse, you create a goods receipt from the purchase order.
You can compare ('reconcile') the purchase invoice that you get from your purchase contact with the goods receipt in Logistics. If, for example, the purchase contact charges more on the invoice than he has delivered, you can query this. Reconciliation can also be done from Profit Financial.
Finally, the goods receipt is journalised in Profit Financial.
Preparation
Procedure
- Purchase contact
You enter all (potential) suppliers from whom you purchase goods and/or services in Profit as a purchase contact/creditor.
- Prices (purchase)
In Profit, you can use different prices and record them at different levels. You specify a date dependency for all prices. Thus, future prices can be recorded.
- Discounts (purchase)
In Profit, you can use different discounts and record these at different levels. You specify a date dependency for all discounts. Thus, you can also record future discounts.
- Order proposal
In Profit Order management, you can use order proposals. You can use these order proposals to generate purchase orders.
- Purchase order
You use an order to purchase products or work activities (items). By adding an order, you put the purchased units on order. When the goods are received you convert the order into a goods receipt.
- Goods receipt
In a goods receipt, you receive products or activities (items) from a purchase contact. By adding a receipt, you post the purchased units to the stock.
- Purchase invoice
In Profit Order management, you can generate purchase invoices based on the goods receipts.
- View purchase reports
Profit contains various reports and analyses for displaying management information about purchasing. These are based on current data.