Counter with a continuous range

If you want to make use of a ‘perpetual’ continuous range you must add a counter with a continuous range. This range is not time-dependent and you therefore do not enter an end-date. Profit always uses the next number in a range for this counter and you only need the counter just once.

To add a counter with a continuous range:

1. Go to: General / Configuration / Numbering settings / Counters.
2. Click on: New.
3. Select the counter type from Counter set.
4. Enter the description of the counter.
5. Enter the total number of positions that must be used for the range in Total length.

   The maximum length for the range is 12 positions. This includes the leader.

6. Enter the leader if you want to use it.

   The leader is always the same; the rest of the number is incremented each time.

   Example:

   You use the leader INK for purchase invoices, which will create the following range: INK00001, INK00002, INK00003, etc.

   If you have multiple administrations, you can use the administration's abbreviation as the leader. You can also use an ‘administration tag’. For instance [AAAA], [AAA], [AA] or [A]. This provides the administration’s sequence number (maximum 4 positions) as the leader for the counter. Take note that you must create a counter for each administration when there are multiple administrations.

7. In Start value, enter the first number of the number range you want to use.

   The number can be up to 9 digits long in the above example. Profit automatically pads the numbering with zeros if necessary, depending on the total length of the range.

   Example:

   If you enter 1 as the start value of the range, INK as leader and 8 as the total length, then the number will be INK00001. The number is therefore padded with four zeros. If you do not use a leader, then the number will be padded with seven zeros: 00000001.

8. Check the example shown as the start value of the range.
9. Only enter the End value if you want the range to stop when this end value is reached.
10. Enter Range start date.
11. Do not enter the Range end date .

    The end date is left blank for a counter with a continuous range. This is because this counter is date-independent.

12. Do not select the Automatically add new range after end date check box.
13. Click on: Finish.
14. Link this counter to the right journal.