Cost centre settings by ledger account

For each ledger account, you specify whether you want to allocate entries. If so, it is mandatory to enter an allocation code when posting an entry to this account. In the properties of the ledger account, you link the allocation codes to which entries can be posted; other allocation codes are not available during the entry.

There are two ways to link cost centres to ledger accounts:

• Via the properties of the ledger account.
• Via the Financial / Allocation / Allocation assignment menu item.

  Note:

  If you want to allocate a ledger account, add the field with the Allocation code to the entry layout. The field you must add has a name reflecting the description of the allocation axis, as it is set in your environment. You can display it by selecting Financial / Allocation / Allocation axis.

  The allocation codes are assigned by ledger account and administration. If you want to use an allocation code for two administrations, then you must assign the code twice to the administrations in question, from the administration itself.

To link cost centres to ledger accounts:

For each account, you link the allocation code(s).

1. Go to: Financial / Ledger / Ledger account.
2. Open the properties of the ledger account.
3. Go to the tab: Allocations.

   The number of allocation axes and the description per axis depend on the settings.

4. For each allocation axis select the desired method:
   • Manually by entry (on amount)

     You select the desired cost centre(s) during entry. You can distribute the line amount across multiple cost centres.

   • Automatically (as a percentage)

     During entry, the line amount is automatically distributed across the cost centres linked to the account, using the percentages you entered on the Allocation assignment tab.

5. Click on: OK.
6. Go to the tab: Allocation assignment.
7. Click on: New.

   You will now receive a message stating that you must first save the changes in the settings for the allocation.

8. Click on: Yes.
9. Select the check boxes for the allocation codes.
10. Click on: Finish.
11. Click on: Yes. The assignment is made.
12. Now, for ledger accounts that are automatically distributed (by percentages), open the properties of the link and enter a percentage.

Assign allocation codes to accounts via a view

By default, you have access to a view of all recorded links. From this view, you can add links between ledger accounts and cost centres. The result is the same as linking from the properties of ledger accounts, but you are working from a different point of view.

Note:

This is the fastest method because you can add a large number of links in a single go.

To assign allocation codes to ledger accounts:

1. Go to: Financial / Allocation / Allocation assignment.
2. Click on: New.

   You see a list of all links which are still possible. These are combinations of ledger accounts and allocation codes that have not yet been assigned.

3. Select the check boxes for the desired lines.
4. Click on: Finish.
5. Click on: Yes.
6. Now, for ledger accounts that are automatically distributed (by percentages), open the properties of the link and enter a percentage.

See also:

• Configure the Payroll chart of accounts

  The chart of accounts for Profit Payroll contains the ledger accounts for journalising the wage costs. This chart of accounts has to seamlessly match the chart of accounts of your financial administration. You also add the ledger accounts to the financial administration.