View an e-invoice (purchase invoice) that has been read

The E-invoice menu item displays the e-invoices that have been imported. This function gives you two views for displaying e-invoices: All e-invoices and Open e-invoices.

When importing (matching) an e-invoice, Profit derives the creditor during the check process by using the following method:

• If the EVerbinding company ID number only occurs for one creditor, then Profit uses that creditor (if you are working with invoices via eVerbinding).
• If the VAT Number only occurs for one creditor, Profit uses that creditor.
• If the CoC number only occurs for one creditor, Profit uses that creditor.
• If the Bank account number or the IBAN number only occurs for one creditor, Profit uses that creditor.
• If the address only occurs for one creditor, Profit uses that creditor and then looks at:
  • Postal code + number (Postal address); or
  • Address (without postal code) (Postal address); or
  • Postal code + number (Address); or
  • Address (without postal code) (Address)
• If a creditor is still not found, Profit will check if that exact Creditor name occurs for one single creditor.
• If after all this still no creditor has been found, then Profit is not able to determine who the creditor is. When entering the e-invoice you will then have to specify the creditor manually.

  Note:

  To be able to see the values Profit retrieves from the imported e-invoice (UBL) and how Profit has determined the creditor, you can adjust the E-invoice view.

To view the imported e-invoices:

1. Go to: Financial / Creditor / E-invoice.

   During the import, the e-invoice is given one of the following statuses:

   • Current (white)

     The e-invoice has been imported, but not yet entered as a purchase invoice.

   • Processed (green)

     The e-invoice has been entered as a purchase invoice in the financial administration.

   • Unknown creditor (red)

     The check process has detected an unknown creditor while reading the file. Check the details, add a new creditor if this one does not yet exist in Profit. If you then reopen the E-invoice view, Profit first checks the lines with the Unknown creditor status. This line also gets this status if only a PDF file was imported.

   • Declined (green)
2. Open the view: All e-invoices.

   This view displays all the e-invoices, including the declined and processed e-invoices.

3. Open the view: Open e-invoices.

   This view displays all the e-invoices that have not been processed or have been declined.