Reconcile an advance payment of an invoice

If you have entered an advance payment for a creditor, you can reconcile this outstanding item with the invoice via a journal entry change or a general journal entry.

Contents
Reconcile an outstanding item for an advance payment via Edit journal entry

You can reconcile an outstanding item for an advance payment via Edit journal entry.

To reconcile an outstanding item for an advance payment via Edit journal entry:

  1. Go to: Financial / Creditor / Creditor.
  2. Open the properties of the creditor.
  3. Go to the tab: Outstanding items.
  4. Open the properties of the advance payment.
  5. Go to the tab: Entries.
  6. Select the entry.
  7. Click on the action: Edit journal entry.
  8. Open the reconciliation window:
    • Click on the action: Invoices.
    • Click on:Fin_Vooruitbetaling factuur afletteren in the Invoice number column.
    1. Select the Select directly check box.
    2. Select the outstanding invoice.

    Note: 

    The reconciliation window also shows the advance payment as an outstanding item. Do NOT select it.

    1. Click on:  Finish to exit the reconciliation window.
  9. Click on: Finish to exit the entry window.
  10. Check the Outstanding items tab.

    First press F5 (Refresh). You now see that the two outstanding items are no longer present.

Reconcile an outstanding item for an advance payment via the general journal

You can reconcile an outstanding item for an advance payment against an invoice via a general journal entry.

To reconcile an outstanding item for an advance payment against an invoice via the general journal:

  1. Go to:  Financial / Enter / Journal.
  2. Check Financial year and Period. These are the financial year and the period to which you post the entry.
  3. Select the general journal.
  4. Click on:  Finish.

    You see the entry layout of the journal.

  5. Select the creditor in Account.

    You can also enter the search name of the debtor in Search help.

  6. Open the reconciliation window:
    • Click on the  Invoices action.
    • Click: Fin_Vooruitbetaling factuur afletteren in the Invoice number column.
    1. In the Sel column, select the check boxes for the outstanding invoice/invoices that you want to write off against each other.
    2. Click on:  Finish.
  7. Use Tab or Enter to go to the second line.

    Profit suggests the other invoice. You must make sure that the journal entry is balanced.

  8. Click on:  Finish.

See also

Directly to

  1. Payments
  2. Configure charitable settings (donations)
  3. Enter a bank statement
  4. Payment of one invoice
  5. Payment of multiple invoices
  6. Partial payment and payment differences
  7. Process a down payment
  8. Reconcile the calculated interest on reminders
  9. Enter a cash payment
  10. Withdrawals and deposits and payments from bank to bank
  11. Cash book/bank entries with VAT on one line
  12. Enter an invoice paid in advance
  13. Reconcile an advance payment of an invoice
  14. Enter gifts