Reconcile outstanding items via overview for outstanding items

From the outstanding items overview, you can select outstanding items from several debtors or creditors so that they can be reconciled 'afterwards' in one go. You can reconcile outstanding items for more than one outstanding item, more than one payment, as well as for more than one debtor and creditor.

Profit reconciles the selected lines according to a reconciliation algorithm and automatically generates a general journal entry. Only use this option if you do not automatically write off the item (via an electronic bank statement) or write it off manually via a bank journal or cash book.

For this functionality, you need to authorise the purchase invoices reconciliation and the sales invoices reconciliation.

Reconcile outstanding items via overview for outstanding items:

1. Go to:
   • Financial / Debtor / Overview / Outstanding items
   • Financial / Creditor / Overview / Outstanding items

   Profit displays a view with all outstanding items. The Balance is the amount that still needs to be paid and the Expiry date is the date on which the balance needs to be settled.

2. Set a filter, for instance, if you want to select all outstanding items for certain debtors or with a certain reconciliation reference.
3. Press: Ctrl+S if the column with the check boxes does not appear in the view.
4. Check off the reconciling invoices and advance and other payments. Press Ctrl+A if you want to select the check boxes for all lines in one go.
5. Click on the action: Reconcile.
6. Confirm the reconciliation for the outstanding items.

   The result for the number of outstanding items that have been reconciled appears in the window. Checks whether the number equals the number of outstanding items you selected. You won't get a separate report if Profit has not been able to reconcile all the selected lines according to the reconciliation algorithm. You can see the remaining outstanding items in the view.