Post a settlement account entry

If you receive a purchase invoice that is intended for another administration within the environment, you record this invoice in the purchase journal in the normal way. As the contra account, you use the ledger account number of the settlement account with the other administration.

• On the first line you record the creditor to whom you have the payment obligation.
• On the next line, indicate that you want to make a settlement account entry by entering the number of the settlement account ledger account.
• A new window appears that is intended for the entry in the other (the receiving) administration. You can recognise this window by the yellow bar at the top that makes visible the separation from the other administration. In this window you enter the contra entry.
• After completing the entry in this window, Profit returns to the entry window of the first administration. The entry line can now be completed in an abridged form (for example, you cannot change the amount).

Note:

• During the processing of the electronic bank statements, Profit does not automatically open the window for the receiving administration. For this, you need to use the Settlement account action.
• You can also post settlement account entries in correction periods.
• If you post a purchase invoice to the settlement account in administration 1 with an attachment (PDF of an invoice) and the cost line in administration 2, you can only view this attachment in the dossier in administration 1. The dossier (attachment, invoice properties, etc) is recorded on the invoice line and not on the cost line. Administration 2 will not be able to display any invoice data and thus also no administration.

To post a settlement account entry:

1. Use the Profit status bar to verify that you have opened the correct administration.
2. Go to: Financial / Enter / Journal.
3. Check Financial year and Period. These are the financial year and the period in which you post the entry.
4. Select the correct purchase journal.
5. Click on: Finish.
6. Enter the first entry line. On this line you record the creditor to whom you have the payment obligation.

   On the second line you indicate that you want to post a settlement account entry by entering the number of the settlement account ledger account.

7. Enter the ledger account for settlement account in Account number.

   Press: F9 click: Settlement account configuration.

8. Profit proposes the amount automatically. The amount is the same as the invoice amount or excluding VAT. This depends on whether the Allow VAT check box in the ledger account properties has been selected.
9. If applicable, change the VAT code on the second entry line.

   You can only enter the VAT code if the Allow VAT check box in the ledger account properties has been selected.

10. The sub-entry window of the settlement account entry opens automatically if you use the Tab key to go to the end of the line.

    or click the Settlement account action.

    or Press: F9 or right-click in Account and Click on: Settlement account configuration.

    

    A new window appears that is intended for the entry in the other (the receiving) administration. You can recognise this window by the yellow bar at the top that makes visible the separation from the other administration. In this window you enter the contra entry.

11. Click on: Finish.

    Profit returns to the entry window of the original administration. The entry line can now be completed in an abridged form. If applicable, the VAT amount can also be calculated and entered.

12. Complete the entry.

    Profit posts the settlement account entry after the completion.