Add a VAT/ICP declaration

You add a declaration for the period for which you want to submit a declaration. Per period, you submit one declaration. Depending on your settings, the declaration will be monthly, quarterly or annual.

Ensure that as many transactions as possible from the declaration period have been recorded in Profit before you add the declaration. In practice, you wait until the declaration period is in the past. Bear in mind that the tax authority gives you one month after the end of the declaration period to make the declaration (and pay up).

Example:

You want to make a declaration for the second quarter (April to June). In early July, you check that all relevant transactions (such as purchase and sales invoices) have been recorded in Profit. After this you add the VAT declaration. You must submit and pay the declaration no later than 31 July!

Depending on the settings, you generate the ICP declaration automatically at the same time as the VAT declaration. If you submit the VAT declaration and ICP declaration on a monthly basis then a ICP declaration will also be generated each time. If you submit a monthly VAT declaration and a quarterly ICP declaration then you will also generate an ICP declaration once every three months. In principle, it is also possible to submit a monthly ICP declaration and a quarterly VAT declaration.

Note:

When you add a VAT/ICP declaration for the first time, it will be for the period before the actual declaration period with which you want to start. If you do not do this, then the first VAT declaration will also contain all historical data from past years (periods) originating from before this declaration. For more information, please read Start VAT/ICP declarations in Profit for the first time.

Example:

You want to start with the declaration for month 1 of 2014. For a correct declaration, you must first add the declarations (VAT and ICP) in the old year (2013), where the historical data ends up. After this, add the declaration for 2014. You send this to the tax authority.

To add a VAT/ICP declaration:

1. Go to: Financial / VAT/ICP / VAT/ICP-declaration.
2. Click on: New.

   The following window is dependent on your declaration period settings, which Profit uses to determine whether a VAT and/or ICP declaration needs to be added:

   • Only a VAT declaration: the ICO declaration frame is not displayed.
   • Only a ICP declaration: the VAT declaration frame is not displayed.
   • For an annual report, select the year. No other fields are present for the period selection.

   You see the financial year and the next period. Profit determines the period for which you are making the declaration based on the last declaration finalised. You cannot change this because the declarations must be consecutive.

3. Click on: Next.

   You see a view with sections from the declaration which you can complete manually. These are the amounts that cannot be derived from Profit, such as private use and estimates.

   You only see the sections where Enter manually has been selected in Calculation basis calculation.

4. Double-click on the desired line to enter the calculation basis and the VAT amount.
5. Click on: OK.
6. Click on: Finish.

   The declaration is then calculated.

7. Click on: OK.

   This VAT/ICP declaration is a provisional declaration which is not final yet. In the view, you see that the Permanent check box is not selected. You can still change or delete a provisional declaration, but not a finalised one.

   The declaration only becomes final if you finalise it using Finalise.

   You can regenerate a non-finalised declaration. The declaration is then replaced by a new declaration.