Maintain preceding journal entries

You can maintain the preliminary journal entries. If desired, you can permanently process the preliminary journal entries in the financial administration. The main advantage here is that the complete history of the preliminary journal entries is saved, which means you can retrieve the historical data and track the changes at any time.

To maintain preliminary journal entries:

1. Go to: Financial / Reporting / Reporting cockpit.
2. Select the project.
3. Click on the action: Plan trial balance.

   Profit starts the entry layout for working out the extended trial balance.

4. Click on the action: Preceding journal items.
5. Click on: New.

   You can add a new preliminary journal entry. A preliminary journal entry consists of at least two entries. The balance for all entries from a preliminary journal entry must be 0.00.

6. Select the account.
7. Complete the remaining fields.
   1. Debit

      Enter the amount if the amount is debit.

   2. Credit

      Enter the amount if the amount is credit.

   3. Description

      Enter a description for the preliminary journal entry.

   4. Active

      If you select this check box, then the preliminary journal entry will be included in the extended trial balance that has been worked out. Use this to review the effect of the preliminary journal entry on the extended trial balance.

   5. Journalise

      If you select this check box, you include the preliminary journal entry when processing the journal entries in Financial.

   6. Memo

      You can enter a memo text for a preliminary journal entry. Profit prints this memo text on the Preliminary journal entries (Profit) report.

   A preliminary journal entry has a sequence number. Profit assigns this sequence number. If the preliminary journal entry comes out at 0.00, Profit assigns a new sequence number.

8. Click on: Finish.