Reporting overview

You generate the reporting and use it for periodic reporting, in figures, on the data entered. You can use each period you have added as a project for the reporting.

You can generate the layout of the overviews in both the house style of your office and the house style of your clients (for accountants).

To generate and print a reporting overview:

1. Go to: Financial / Reporting / Reporting cockpit.
2. Select the financial project whose reporting you want to print.
3. Click on the action: Reporting.
4. Select up to four comparison periods.

   Of course, you can enter all four comparison periods, but bear in mind that the overviews will be not be as clearly legible . You can select a single comparison year, but of course you can also select other periods (such as quarters or months) or a combination of periods (such as year, quarter and month).

   Note:

   If you select financial projects for the comparison period(s), then you can only select financial projects that use the same chart of accounts.

5. Select the feature set you want to use for the reporting.
6. Click on: Next.
7. Select the Account number in comment check box to print the ledger account numbers in the comments.
8. Select the rounding type.

   Rounding is applied at the account level. Profit corrects for differences between the assets and liabilities sides of the balance sheet and between the balance sheet and the profit and loss account arising upon rounding on the features and accounts you specified in the general data of the financial project.

9. Select the currency for the overview.

   The default is the basic currency on the overview. If you select a different currency, Profit converts the amounts to this currency. This conversion is only performed to print the report: it does not affect the contents of the files.

   Conversion is applied at the account level. Profit corrects for differences between the assets and liabilities sides of the balance sheet and between the balance sheet and the profit and loss account, which may arise during conversion, on the features and accounts that you specify in the general data of the financial project.

10. Click on: Next.
11. Select the parts of the reporting for the overview.
12. Select the layout for the overview.

    AFAS comes standard with a number of predefined layouts for each part. In Report management, you can adjust these layouts to suit your own needs.

13. Click on: Next.

    You see the column headers as you entered them in the projects. The column headers appear on the overviews. If necessary, you can change these column headers.

14. Click on the action: Structure.

    This changes the feature structure. Profit checks the correctness of the feature set and/or structure. If it is not correct, Profit displays a message and you should immediately make the corrections. In cases of errors in the feature set and/or structure, Profit does not generate the reporting.

    Note:

    You place your ledger accounts in a feature or other structure in order to be able to run the reporting. If you have ledger accounts you want to show in the report on both the debit and credit sides because they are credits and/or debits, you can place the relevant ledger account in the structure of the reporting under a feature on the assets side and under a feature on the liabilities side.

15. Click on: Finish.