Configure extra leave
Profit can automatically assign extra leave entitlement based on age, years of service or job type.
Description
You decide per leave type whether extra leave is applicable. If so, Profit will automatically calculate and display this in the leave balances per employee.
Extra leave based on age and/or years of service
The employee is eligible for extra leave if, on a particular reference date, he has reached a certain age or completed a certain number of years of service. Profit determines the entitlement to extra leave on the basis of years of service using the Employed (re. seniority) field in the employee's contract.
You must always use one reference date or two reference dates:
- One reference date
If the employee meets the condition on the reference date, Profit assigns the extra leave entitlement in the period in question.
Example:
The employees are entitled to extra leave based on age. The reference date is 31 December.
Age
Extra leave
45
8 hours
50
16 hours
55
32 hours
57
40 hours
etc.
If, in a given year on 31 December, an employee has reached the age of 45, he will receive 8 hours of extra leave. This entitlement also applies to later years, until he turns 50. From that year on he receives 16 hours of leave.
If the reference date would be 1 July then some of the employees would be confronted with a different situation. Employees who reach a certain age on or before 1 July, receive the extra leave. Employees who have their birthday after the relevant date and reach the appropriate age, do not receive the extra leave (they do a year later).
- Two reference dates
If an employee meets the condition on the first reference date, Profit assigns the extra leave entitlement for 100%. If an employee does not meet the condition on the first reference date but does on the second reference date, Profit assigns 50% of the extra leave. In the case of leave based on age or years of service, the employee will meet the condition immediately in the following leave period, and in that period receive 100% extra leave.
Extra leave based on job type
Each employee has a certain job, to which a certain job type is linked. On this basis you can assign extra leave, for example, for jobs that entail heavy work or additional risks.
Concurrence of different types of extra leave
You determine the extra leave entitlement per leave type. The following distinction is important:
- Age and/or years of service
These types of extra leave can apply simultaneously. You determine per type of leave whether Profit only grants the highest of the two types or adds them together.
- Job type
Extra leave based on job type is always granted, irrespective of settings regarding age and year of service.
Extra leave in case of a leave period other than year
In Profit, you can use leave periods that are not equal to a year, such as a quarter or month. You record this in the leave period table. The leave entitlement and extra leave entitlement always applies to the period in question.
For a leave period that is different from a year, Profit runs, one at a time, the checks below with regard to the reference date. As soon as Profit has determined the reference date, the other checks are no longer run.
- Based on the year of the start date of the leave period, the reference date falls in the leave period
Profit determines the reference date on the basis of the year of the start date of the leave period.
- On the basis of the year of the start date of the period table, the reference date falls in the period AND this reference date falls after the start date of the period table.
Profit determines the reference date based on the year of the start date of the period table.
- On the basis of the year of the start date of the period table, the reference date falls after the period AND this reference date falls after the start date of the period table.
Profit determines the reference date based on the year of the start date of the period table.
- On the basis of the year of the start date of the period table, the reference date falls after the period AND this reference date does not fall after the start date of the period table.
Profit determines the reference date based on the year of the start date of the period table.
- For example, if you use the monthly leave period table (e.g., reference date 1-1), Profit does check each period.
- The reference date based on the year of the period start date falls before the period start date.
- Profit sets the reference date to the end date of the period.
- In all other cases the following applies: reference date based on yearly period table + 1.
If, after the above checks, the reference date turns out to be after the end date of the leave period, Profit does not assign extra leave.