Logistics year-end transition

You logistics processes may be affected by the year-end transition. You must take the following into account for the year-end transition:

With the year-end transition, you must take account of:

• Invoice counters and Journal counters

  Check your counters if you use manual counters for your purchase, sales, subscription, project and/or course invoices. In this case, you must change the date or add a new counter/range before the year-end transition. Repeat this for all specified invoice types and journal counters. If you use automatic year counters (with the year in the counter leader to which Profit automatically adds a new range with the correct year), then you don't need to do anything.

• Adding years to the period table

  You can use the period table for Profit Logistics if you wish to deviate from the periods used by the financial administration. For example to create reports based on four-weekly periods instead of on months.

  Profit extends period tables by one year by default if the Extend table automatically check box is selected in the properties of the period table. This keeps the size of the period tables down. You can, however, also extend period tables manually.

• Stocktaking

  If you keep track of stock it is necessary to do stocktaking regularly, for example, once a year. During stocktaking you check whether what Profit has registered as stock, actually corresponds to reality. If you use the Stocktaking function for this, Profit immediately processes any stock differences found.

• Enter deviating entry date for stocktaking

  The date used for stock journal entries when journalising is always the date on which the entry was added. If you are writing off stock on 1 February, the journal entry generated will also be dated 1 February with the fixed transfer price (VVP) valid on 1 February. You can only deviate from this journal date when stocktaking by entering the stocktaking line on a ‘deviating entry date' and thus creating a journal entry in the previous financial year. Suppose you count the stock on 1 January. You identify a difference of 10 units. You enter the stock difference via the stocktaking on January 2, but you set the deviating entry date to 31 December. Then the journal entry will be generated for 31 December of the previous year.

  See also: example of journal entries in stock

• Prices

  The year-end transition is a good time to examine your articles and their prices and to review profitability, lead times, etc.

  For this you can use:

  • View turnover/margin per article
  • Price structure
  • Change prices collectively
  • Import prices