Add a stocktaking

You do stocktaking in (part of) a warehouse to check whether the actual stock present matches the stock in Profit. When adding a stocktaking list, you can filter by locations, article groups and items in order to only include the articles in the stocktaking list that you actually want to count.

Note: 

You can only add a stocktaking if you are authorised to do so.

To add a stocktaking:

1. Go to:  Order Management / Stock / Stocktaking.
2. Click on: New. 
3. Select the default warehouse.
4. Select the warehouse in which you want to record the stocktaking. This field is only mandatory if you work with multiple Warehouses.
5. If necessary, filter by location.

   If the functionality for tracking stock in warehouse locations is activated, you can select warehouse locations here. If the functionality is not activated, you can only select the locations that you added as extra information and then linked in the article properties.

6. If necessary, filter by location and item code.
7. If applicable, select the Incl. 0 lines check box to include lines that currently have zero stock in Profit in the stocktaking list, if entries have been posted on them. Articles that are not in stock now and have never been, are not included in the stocktaking.
8. Click on: Next. 

   You now see a view with the articles that are eligible for stocktaking and that fall within the filter you have just set.

9. Remove any check marks for articles that you want to exclude from the stocktaking.
10. Click on: Next. 
11. In Sorting, select the sorting for the stocktaking list. You can sort by: Article, Article group or Warehouse location.
12. Deselect the Ascending check box if you want Profit to sort the list in descending order.
13. If necessary, enter a Deviating entry date.

    This date is used when the stocktaking is journalised. It is not unusual to do a stocktaking in January while the journal entries are posted in December. You can do this by entering a deviating date here. During the journalising, journal entries are posted on the basis of the fixed transfer price. This is the price that applies on the system date of the day on which the journal entry is generated. If you set the entry date to 31 December and do the stocktaking on 6 January, then the fixed transfer price of 6 January is used and NOT the one of 31 December.

    Note: 

    The Deviating entry date may be no more than 3 months in the past or in the future. If this is not the case, an error message appears.

    If necessary you can also add the field for the deviating entry time (Dev. stocktaking time) to the stocktaking list entry layout header. If you complete this field, approval can only take place after the time entered in this field. The entries are then calculated at that point in time. The actual time of stocktaking is then overwritten. The original time of stocktaking remains unchanged and can be viewed on the stocktaking line.

14. Click on: Finish. 

If there is already another stocktaking line for the combination of warehouse and article, a message appears. This other stocktaking line must first be processed.