Journalise subscription invoices

Once you have invoiced and sent the subscription invoices and credit notes, you journalise them in Profit Financieel.

Before you journalise them, the invoices have the Active status. After you journalise them they have the Completed status.

During journalising, Profit processes all invoices and credit notes not yet carried forward; you therefore cannot make a selection and only carry forward some of the invoices and credit notes. Once the invoices and credit notes have been processed in the accounting, you can no longer change them.

In order to allow journalising to run correctly you must configure this first.

To journalise subscriptions:

1. Go to: Subscriptions / Invoicing / Journalise.

   You can see in which journal and via which integration type(s) Profit will enter the active subscription invoices to be journalised.

2. Click on: Next. 
3. Select the administrations for which you want to journalise the subscription invoices.
4. Click on: Next. 
5. Select the check boxes of the subscription invoices that you want to journalise. By default, no invoices are selected.
6. Click on: Next. 
7. Select the Invoice entry date same as invoice date check box if you want to use the invoice date as the entry date in the journal entry. If you deselect this check box, then you will use the Invoice entry date as the entry date.
8. If applicable, specify the entry date for the invoices in Invoice entry date. You can only complete this field if you have deselected the Invoice entry date same as invoice date check box.

   The system date is shown here by default. You can change this date.

9. Click on: Finish. 

   You will see a message showing the number of invoices processed, updates and the number of journal entries generated.

10. Click on: OK. 

    You now return to the view.

11. Press F5 to refresh the view.

In the view you now see that the Journalised check box for the invoice is selected. The invoice status has also changed to Completed.

See also:

• View journalised subscription invoices

View journalised subscription invoices

You can display an overview of the journalised subscription invoices. In Profit this is called a Daily statement.

To view journalised subscription invoices:

1. Go to: General / Output / Report.
2. Select the report Daily invoice statement (Profit) or Daily stock statement (Profit).
3. Select the check box if you want to see a print preview or want to print the report immediately on the printer.
4. If applicable, enter the filter.

   

5. Click on: OK. 

   

   You see for example the journal entry for the subscription invoice and the account in which it has been entered.