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Configure fiscal unit VAT declaration administrations

Designate one administration as the main administration and the other administrations as subadministrations. Enter the same fiscal unit VAT number for all administrations in the same fiscal unit. Once a fiscal unit has been created, you can maintain it. You can add and delete subadministrations to and from the fiscal unit.

Note:

  • The Declaration period and Monthly correction must be the same for all administrations. Once a fiscal unit is created, you can no longer change these fields. If you end up needing to do so, then you must first unlink the fiscal unit. For each administration, indicate that it makes declarations independently and then change the data. Next, reconfigure the fiscal unit.
  • If the administration is part of a fiscal unit, Profit includes the ICP declaration of the administration in the ICP declaration of the fiscal unit by default. The tax authority may however demand that the administration still make ICP declarations independently. In this case, select the Send ICP declaration separate from FU check box in the administration settings.

To configure the main administration for fiscal unit VAT declaration:

  1. Request a FU VAT number from the Tax Authority. Please contact the tax authority for further information.
  2. Open another administration from the status bar:

    At the bottom right in the status bar, click on the name of the open administration:

    Fin_Administraties fiscale eenheid btw-aangifte inrichten (20)

  3. Select administration 2.
  4. Click on: OK.
  5. Go to: Financial / Management / Administration settings.
  6. Go to the tab: VAT.
  7. In Fiscal unit component, select Fiscal Unit main administration.
  8. Enter the FU VAT number.
  9. Go to the tab: ICP.
  10. Select the Send ICP declaration separate from FU check box if the administration is part of a fiscal unit but still submits separate ICP declarations.

    If you select or deselect the Send ICP declaration separate from FU check box in the main administration of the Fiscal unit, this change will automatically be applied in all subadministrations. The check box cannot be changed in the subadministrations. If you add separate ICP declarations, you see an empty ICP line in the FU view. If you select that empty line, you can prepare the separate ICP declarations for the sub-administrations. These are then sent to the tax authority, after performing the Send and receive function for the tax authority messages.

  11. Click on: OK.
  12. Click on: Yes.

To configure the VAT declaration for a subadministration of a fiscal unit:

  1. Open another administration from the status bar:

    At the bottom right in the status bar, click on the name of the open administration:

    Fin_Administraties fiscale eenheid btw-aangifte inrichten (10)

  2. Click on: OK.
  3. Go to: Financial / Management / Administration settings.
  4. Go to the tab: VAT.
  5. In Fiscal unit component, select Fiscal Unit subadministration.
  6. Enter a value in FU VAT number. This must be the same number you entered for the main administration.
  7. Go to the tab: ICP.
  8. Select the Send ICP declaration separate from FU check box if the administration is part of a fiscal unit but still submits separate ICP declarations.
  9. Click on: OK.

Directly to

  1. Configure a fiscal unit VAT declaration
  2. Check VAT declarations of administrations
  3. Activation
  4. Authorise a fiscal unit VAT declaration
  5. FU VAT declaration administration settings
  6. Use alerts for the FU VAT/ICP declaration
  7. Disband fiscal unit VAT declaration

Process

VAT/ICP declaration