Activate functionality

Most of the functionality in Profit is available by default. However, you must enable certain components separately because they apply to a specific group of customers. Examples of this are the use of budgets and budget scenarios. These extra components are only available after your have activated them. This way, you can decide for yourself whether or not you want to work with this functionality.

After activating functionality, you must always convert the environment. Next, you must authorise the new functionality.

Note:

In some cases, you can only activate the functionality. Once completed, the activation cannot be undone! Always test an activation in a test environment first.

Ideally you should activate the new functionality at the end of the working day, or over the weekend. This is because during the activation process, a conversion will always occur, and during this conversion your employees cannot work in Profit. It is recommended that you first test a new activation in a test environment, before you implement it in the live environment.

To activate the functionality:

Go to: General / Environment / Management / Properties.
Go to the tab: Activation.
Select the check box of the functionality that you want to activate.
Profit warns you that after activating the functionality the environment needs to be converted.
Click on: Yes to activate the function.
Click on: OK.
Profit warns you that no other users can be logged on.
Click on Yes in the message.

Activation name	More information	Part	Enable/disable
Budget	More information	Financial	Enable and disable
Allocation	More information	Financial	Enable and disable
Ultimate responsibility Law	More information	Financial	Enable and disable
Allocation dependencies	More information	Financial	Enable and disable
Credit restriction	More information	Financial	Enable and disable
Payment discount	More information	Financial	Enable and disable
VAT exemption	More information	Financial	Enable and disable
Invoices in circulation	More information	Financial	Enable and disable
Fiscal unit VAT/ICP declaration	More information	Financial	Enable only
Campaign	More information	CRM	Enable and disable
Actual costing per period	More information	Projects	Enable only
Actual costing per week	More information	Projects	Enable only
Analytical journal (Belgium)	More information	Financial	Enable and disable
Budget scenarios	More information	Financial	Enable and disable
CaseWare link	More information	Accountancy	Enable and disable
Bank order set	More information	Financial	Enable only
Nederlandse Antillen (functionaliteit) If you activate this functionality, you can in a Dutch environment add an administration for which the Legislative country field has the value Netherlands Antilles.	Hybrid administrations	Financial	Enable only
Calculate cost price of hourly wages This activation is only visible if you have a licence for Profit Retail.		HR/Payroll	Enable only
Split employee authorisation into ESS/MSS	More information	HR/Payroll	Enable and disable
Progress	More information	Projects	Enable only
Calculate sales price based on hourly wages	More information	Projects
VAT duty per project (purchase)	More information	Projects
Luxembourg (functionality) If you activate this functionality, you can in a Dutch environment add an administration for which the Legislative country field has the value Luxembourg. You should always discuss this with your consultant.	Hybrid administrations	Financial	Enable only
Course administration	More information	CRM	Enable only
Course invoicing	More information	CRM	Enable and disable
Accountancy	More information	General	Enable only
Survey	More information	CRM	Enable only
Approval communication connector OutSite	More information	General	Enable and disable
Netherlands Antilles		General	Enable only
Blanket order	More information	Order management
Discount voucher	More information	CRM
Batch processing (place processes in queue) This activation is always enabled in AFAS Online.	More information	Various components	Enable only
Aruba		General	Enable only
Employee authorisation based on position allocation	More information	HR	Enable and disable
Budget environment HRM/Payroll You can only activate this functionality if the term '(Budget)' is included in the description of the environment.	More information	Payroll	Enable only
Education	More information	HR / Payroll	Enable only
Production	More information	Order management	Enable and disable
Journalise transport costs	More information	Order management	Enable and disable
Serial invoicing	More information	Order management	Enable and disable
Discount/surcharge over invoice total	More information	Order management	Enable and disable
Discount/surcharge over combined groups	More information	Order management	Enable and disable
Product range monitoring	More information	Order management	Enable and disable
'EDI'	More information	Order management	Enable and disable
Pension declaration	More information	Payroll	Enable and disable
Barcode scanner integration	More information	Order management	Enable and disable
Stock in multiple administrations You can only activate this functionality if you have first enabled the following activations: Stock Journalise the stock Multiple warehouses You must have configured working with multiple administrations.	More information	Order management	Enable only
Shipments through TransSmart	More information	Order management	Enable and disable
Netherlands (functionality) If you activate this functionality, you can in a Belgian, Luxembourg or Netherlands Antilles environment add an administration for which the Legislative country field has the value Netherlands.	Hybrid administrations	Financial	Enable only
Belgium (functionality) If you have a Dutch environment and you activate this function, you can create an administration with Belgium as the Legislative country. You use this activation for HR/Profit Payroll if you want to deliver data to the employers' social-accounting secretariat for a Belgian employer. You do not use the activation to process the wages of Belgian employees. Once you activate functionality, you cannot deactivate it. For the delivery to the employers' social-accounting secretariat, you also activate one of the following functionalities: Employers' social-accounting secretariat Group S SD Worx employers' social-accounting secretariat Acerta employers’ social-accounting secretariat	Hybrid administrations	Financial/HR/Payroll	Enable only
InSite in production
Sales If you do not activate this function, you can only create an invoice for the sales contacts. This means you cannot enter any orders, packing slips, etc.	More information	Order management	Enable and disable
Purchase If you do not activate this function, you cannot use the purchase order process.	More information	Order management	Enable and disable
'CBS'	More information	Order management	Enable and disable
Reconciliation	More information	Order management	Enable only
Purchase invoicing	More information	Order management	Enable only
Wrapping/packaging/disposal fee	More information	Order management	Enable only
Stock	More information	Order management / Projects	Enable only (can be disabled if no entries have been recorded yet).
Tracking stock at warehouse locations	More information	Order management / Projects	Enable only (can be disabled if no entries have been recorded yet).
Multiple warehouses	More information	Order management / Projects	Enable only (can be disabled if no entries have been recorded yet).
Journalise stock	More information	Order management / Projects	Enable only (can be disabled if no entries have been recorded yet).
Quotations	More information	Order management	Enable only
Assembled items	More information	Order management	Enable only
Serial numbers	More information	Order management	Enable only
Lots	More information	Order management	Enable only
Order line specifications	More information	Order management	Enable only
Article dimensions	More information	Order management	Enable only
Bulk prices and discounts	More information	Order management	Enable only
Prices inclusive of VAT	More information	Order management / Projects	Enable only
Multiple employments Only possible in consultation with your consultant.	More information	HR/Payroll	Enable only
Main /sub employer Only possible in consultation with your consultant.	More information	HR/Payroll	Enable only