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Activate functionality

Most of the functionality in Profit is available by default. However, you must enable certain components separately because they apply to a specific group of customers. Examples of this are the use of budgets and budget scenarios. These extra components are only available after your have activated them. This way, you can decide for yourself whether or not you want to work with this functionality.

After activating functionality, you must always convert the environment. Next, you must authorise the new functionality.

Note:

In some cases, you can only activate the functionality. Once completed, the activation cannot be undone! Always test an activation in a test environment first.

Ideally you should activate the new functionality at the end of the working day, or over the weekend. This is because during the activation process, a conversion will always occur, and during this conversion your employees cannot work in Profit. It is recommended that you first test a new activation in a test environment, before you implement it in the live environment.

To activate the functionality:

  1. Go to: General / Environment / Management / Properties.
  2. Go to the tab: Activation.
  3. Select the check box of the functionality that you want to activate.

    Profit warns you that after activating the functionality the environment needs to be converted.

  4. Click on: Yes to activate the function.
  5. Click on: OK.

    Profit warns you that no other users can be logged on.

  6. Click on Yes in the message.

Activation name

More information

Part

Enable/disable

Budget

More information

Financial

Enable and disable

Allocation

More information

Financial

Enable and disable

Ultimate responsibility Law

More information

Financial

Enable and disable

Allocation dependencies

More information

Financial

Enable and disable

Credit restriction

More information

Financial

Enable and disable

Payment discount

More information

Financial

Enable and disable

VAT exemption

More information

Financial

Enable and disable

Invoices in circulation

More information

Financial

Enable and disable

Fiscal unit VAT/ICP declaration

More information

Financial

Enable only

Campaign

More information

CRM

Enable and disable

Actual costing per period

More information

Projects

Enable only

Actual costing per week

More information

Projects

Enable only

Analytical journal (Belgium)

More information

Financial

Enable and disable

Budget scenarios

More information

Financial

Enable and disable

CaseWare link

More information

Accountancy

Enable and disable

Bank order set

More information

Financial

Enable only

Nederlandse Antillen (functionaliteit)

If you activate this functionality, you can in a Dutch environment add an administration for which the Legislative country field has the value Netherlands Antilles.

Hybrid administrations

Financial

Enable only

Calculate cost price of hourly wages

This activation is only visible if you have a licence for Profit Retail.

 

HR/Payroll

Enable only

Split employee authorisation into ESS/MSS

More information

HR/Payroll

Enable and disable

Progress

More information

Projects

Enable only

Calculate sales price based on hourly wages

More information

Projects

 

VAT duty per project (purchase)

More information

Projects

 

Luxembourg (functionality)

If you activate this functionality, you can in a Dutch environment add an administration for which the Legislative country field has the value Luxembourg.

You should always discuss this with your consultant.

Hybrid administrations

Financial

Enable only

Course administration

More information

CRM

Enable only

Course invoicing

More information

CRM

Enable and disable

Accountancy

More information

General

Enable only

Survey

More information

CRM

Enable only

Approval communication connector OutSite

More information

General

Enable and disable

Netherlands Antilles

 

General

Enable only

Blanket order

More information

Order management

 

Discount voucher

More information

CRM

 

Batch processing (place processes in queue)

This activation is always enabled in AFAS Online.

More information

Various components

Enable only

Aruba

 

General

Enable only

Employee authorisation based on position allocation

More information

HR

Enable and disable

Budget environment HRM/Payroll

You can only activate this functionality if the term '(Budget)' is included in the description of the environment.

More information

Payroll

Enable only

Education

More information

HR / Payroll

Enable only

Production

More information

Order management

Enable and disable

Journalise transport costs

More information

Order management

Enable and disable

Serial invoicing

More information

Order management

Enable and disable

Discount/surcharge over invoice total

More information

Order management

Enable and disable

Discount/surcharge over combined groups

More information

Order management

Enable and disable

Product range monitoring

More information

Order management

Enable and disable

'EDI'

More information

Order management

Enable and disable

Pension declaration

More information

Payroll

Enable and disable

Barcode scanner integration

More information

Order management

Enable and disable

Stock in multiple administrations

You can only activate this functionality if you have first enabled the following activations:

  • Stock
  • Journalise the stock
  • Multiple warehouses

    You must have configured working with multiple administrations.

More information

Order management  

Enable only

Shipments through TransSmart

More information

Order management

Enable and disable

Netherlands (functionality)

If you activate this functionality, you can in a Belgian, Luxembourg or Netherlands Antilles environment add an administration for which the Legislative country field has the value Netherlands.

Hybrid administrations

Financial

Enable only

Belgium (functionality)

If you have a Dutch environment and you activate this function, you can create an administration with  Belgium as the Legislative country.

You use this activation for HR/Profit Payroll if you want to deliver data to the employers' social-accounting secretariat for a Belgian employer.
You do not use the activation to process the wages of Belgian employees.

Once you activate functionality, you cannot deactivate it.

For the delivery to the employers' social-accounting secretariat, you also activate one of the following functionalities:

  • Employers' social-accounting secretariat Group S
  • SD Worx employers' social-accounting secretariat
  • Acerta employers’ social-accounting secretariat

Hybrid administrations

Financial/HR/Payroll

Enable only

InSite in production

 

 

 

Sales

If you do not activate this function, you can only create an invoice for the sales contacts. This means you cannot enter any orders, packing slips, etc.

More information

Order management

Enable and disable

Purchase

If you do not activate this function, you cannot use the purchase order process.

More information

Order management

Enable and disable

'CBS'

More information

Order management

Enable and disable

Reconciliation

More information

Order management

Enable only

Purchase invoicing

More information

Order management

Enable only

Wrapping/packaging/disposal fee

More information

Order management

Enable only

Stock

 

More information

Order management / Projects

Enable only (can be disabled if no entries have been recorded yet).

Tracking stock at warehouse locations

 

More information

Order management / Projects

Enable only (can be disabled if no entries have been recorded yet).

Multiple warehouses

 

More information

Order management / Projects

Enable only (can be disabled if no entries have been recorded yet).

Journalise stock

 

More information

Order management / Projects

Enable only (can be disabled if no entries have been recorded yet).

Quotations

More information

Order management

Enable only

Assembled items

More information

Order management

Enable only

Serial numbers

More information

Order management

Enable only

Lots

More information

Order management

Enable only

Order line specifications

More information

Order management

Enable only

Article dimensions

More information

Order management

Enable only

Bulk prices and discounts

More information

Order management

Enable only

Prices inclusive of VAT

More information

Order management / Projects

Enable only

Multiple employments

Only possible in consultation with your consultant.

More information

HR/Payroll

Enable only

Main /sub employer

Only possible in consultation with your consultant.

More information

HR/Payroll

Enable only

Process

Settings

Work area

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