You add journals for the registration of financial entries, for example, journal entries or entries.
Each journal is intended for a particular type of entry such as purchase entries, sales entries and cash and bank entries. In this way, you can record each entry efficiently and fully. Journals contain various settings - for example, they each have their own entry layout - to speed up the entry and to prevent errors.
The journals in Profit are maintained at administration level. This means that if you use multiple administrations in one environment, you add the journals for each administration.
Types of journals
Journal for all cash withdrawals and receipts. This journal is linked to theledger account.
Journal for all bank withdrawals and receipts. You use a separate journal for each bank account number you have. These journals are linked to the correspondingledger accounts.
Journal for all purchases on account. These are the purchases for which you receive an invoice from a supplier. The supplier is recorded in the environment as a creditor. The purchase journal is also known as the creditor journal.
Journal for all sales on account. These are the sales for which you have supplied your customers with an invoice. The customers are recorded in the environment as debtors. The sales journal is also known as the debtor journal.
In this journal, you enter the opening balances when you start using the environment. This journal is linked to theledger account.
You use the general journal for all entries that cannot be entered in other journals, such as depreciations, stock entries, wage journal entries and corrections.
This description is only relevant for users of Profit's Belgian functionality. You can only use this functionality if you have enabled the activation.
You specify in the properties of each journal if the journal is used as an analytical journal. The entries in such a journal are not included in the trial balance and the extended trial balance but they are used in the allocation overviews.
Fixed contra account
The cash and bank books have a fixed contra account that is used automatically when you post an entry. For each cash book and bank account number, you use a separate journal with its own contra account.
A general journal can also have a fixed contra account but this is not mandatory.
The purchase and sales journals do not have a fixed contra account. If you make entries in these journals, the default summary account of the debtor or creditor in question is used.
Journals linked to settings
The following journals have a special application and are linked in the financial settings. Profit adds these journals automatically when you add an empty environment.
- Fixed journal entries
- Invoice reconciliation
- Opening balance
- Furthermore, for each integration type, you link a journal for journalising invoices and a journal for journalising credit notes.
- Add entry layouts
- Add contra accounts for cash and bank accounts
- Add bank account numbers
- Add journal counters
- Add a journal
- Specify the entry layout settings for financial entries
- Add an opening balance for entries
- Configure reconciliation
- Configure transitory items
- Block a period in a journal