Print documents and retrieve files using the queue

For some tasks, the queue prepares files. For example, pay slips are not printed immediately but instead saved to a print file.

You can retrieve files from the queue. These include the following:

• Pay slips
• Report sets
• Payment files
• 'PLO/OLP' files

If you want to send a report set or pay slip by e-mail, no further user intervention is needed. You will see the relevant task in the queue, but you do not have to complete it later on.

A line in the queue can contain multiple files, depending on the settings. For example, during the approval report sets (if applicable including pay slips), 'PLO/OLP' files and payment files may be created. If you complete the lines from the queue, Profit will transfer the files to your workstation. The payment files and 'OLP/PLO' files are saved to the appropriate location and the report sets and pay slips are printed.

To complete a file:

1. Go to: HR / Payroll / Salary processing cockpit.
2. Click on the action: Queue.
3. Open the view: Queue.

   You see all tasks with a status. If necessary, use a filter to get a better overview of the desired tasks.

4. Make a selection:
   • If you want to complete all files on one line, select the required line.
   • If you want to complete all files on multiple lines, select the check boxes for the required lines.
   • If you want to complete one specific file, first open the line with that file.

     You see all generated files that have been prepared on the server. Select the desired file.

5. Click on the action: Complete.

   Profit retrieves the files.

6. If relevant, enter the data.
   • For a report set, you can select a printer and, if applicable, you can select a deviating printer for the pay slips in the report set. If you want to retrieve payment files or 'OLP/PLO' files while the location (folder) does not exist, specify this folder.
   • For the files to be printed, a popup window appears that allows you to display a print preview. Once the print preview is displayed, you can also save it as a PDF document.