Add and process a correction period for closing a wage year

A correction period is a separate processing period in the salary processing plan. You can use a correction period to process the RAE entries, perform the processing for employees paid per hour that has been delayed because the hours were only known at a later time, or pay out a holiday allowance.

Note:

You cannot add a correction period for a period that is before the most recently approved period. If you want to process corrections, for example for period 1, and the most recent approved period is period 5, you create a correction period for period 5. In this correction period you process the corrections for period 1.

To add a correction period:

1. Go to: HR / Organisation / Employer.

   You can also use the HR / Payroll / Salary processing cockpit action via New to add a correction period.

2. Open the employer’s properties.
3. Go to the tab: Salary processing plan.
4. Click on: New.

   

5. Select the Create correction period check box.
6. Click on: Next.
7. Select the period line.
8. Click on: Next.
9. The Period table, Year and Period fields cannot be changed and have the same values as in the main period.
10. The fields under Kind of processing and Payment file by default are filled with the values from the previous period line within the same period. This can be the main period, but it can also be a correction period or another processing code.
11. You can complete the remaining fields in the same way as you would do when creating a separate period line.
12. Click on: Finish.

You process a correction period in Profit separately from the main period. In the correction period Profit processes only the RAE entries that have been initiated for the preceding approved periods.

To process a correction period:

1. Go to: HR / Payroll / Salary processing cockpit.
2. Select the period line.

   A correction period is identified by a check mark in the Correction period column.

   

3. Click on the action: Process.

   If the salary processing has not yet taken place, the Only process the employees not yet processed field is not available. That is because Profit includes all employees in the first processing. If a provisional processing has already taken place, the check box is selected. If you then click on Yes, only the employees not yet processed are processed.

   

   If after the provisional processing settings have been changed in the payroll configuration that do not directly affect the wage, such as the journalising, you should also deselect this check box.

4. Click on: Yes.

   A task for processing the salaries has been placed in the queue.

   For more information on the queue, click here.

5. Click on the action: Queue.

   You see a salary processing that has the Running status.

   If you are using salary processing in groups, Profit creates multiple tasks at the same time.

   

   After the task has been completed, close the view.

6. Close the view.

   The period that has been processed, gets the Processed provisionally status in the Salary processing cockpit.

7. After the processing, you can view the report of the salary calculation so you can check if the salary of all employees has been calculated.

   Note:

   If you select an employer that has already been processed and you perform the Process action, only the employees for which entries have been posted are processed.