Projects
In your organisation, do you work on a project basis which involves monitoring the planning, costs and revenue of your projects and project staff, and always having up-to-date insight into your project results?
In Projects and Timesheets (for Accountancy), all project information is provided in one integrated system. Consider project information, documentation, correspondence, planning, capacity, time registration and quotations.
Your project staff, team members and also your customers can access up-to-date project data and comprehensive reporting wherever they are via internet (with AFAS InSite and AFAS OutSite). You can use this information to keep your project planning and the budget under control. In this way, you and your customer will be spared many annoying surprises. Project staff can enter their own hours/actual costing and invoices in Projects (InSite) in a simple and efficient manner. You can also enter information via the internet or a smartphone (AFAS Pocket).
In accordance with agreements made, hours entered are charged to the customer and employees are paid for the correct number of hours. Optimum integration of the Projects software with other products such as Financial and Payroll, means that the hours worked, project costs and project invoices are processed completely automatically. This way a great deal of the administrative work disappears and you have more time to monitor your projects.
We are happy to assist you in the best use of your software for the integration of projects with your automated processes.
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Description
You can use Profit Projecten if you work on a project basis and you want to monitor costs and revenues per project.
At the main level, the project administration in Profit is divided into three stages:
- Cost estimate: In this stage the project may be a Quotation. You record the budgeted hours and other costs in the cost estimate and based on this you can create a quotation for the client. The cost estimate can also serve as a source for planning (for example in the case of a project for internal use) or during the course of a project, to compare the actual costing figures to the cost estimate figures.
- Actual costing: In this stage the project is an Order and you record the actual hours spent and other costs as Costs per project.
- Invoicing: In this stage you charge the project costs to the client. There are several possibilities for this: Profit bases the invoice on the costs recorded in the actual costing (invoicing on 'cost plus basis'), or you can create an invoice manually. Furthermore, when Profit invoices on a 'cost plus basis', you can opt to create a draft invoice first which you can then edit before you create the final invoice. Instalment invoicing is another option, which allows you to add instalments to the project so that you can invoice in instalments.
The three stages of the project do not necessarily have to be performed sequentially, but may overlap each other. For example, you can adjust the cost estimate after costs have been entered in the actual costing and you can start invoicing even if the actual costing has not been fully completed. It is also possible to skip a stage all together if this is not applicable in the organisation or in a particular project.
During the course of a project you can monitor the status of the Work in progress and Result continually. You can also make a comparison between the budgeted costs in the cost estimate and the actual costs in the actual costing. If required, you can report costs and revenues registered to a project as Work in progress in the financial administration.
The duration of a project may vary: projects may last for only a few days but may also extend over several years. It is also possible to break a project down into phases.