Period table

A period table contains all years and periods in which you want to record entries. These periods can be months, quarters, weeks, etc. In a period table with quarters, for instance, the year has 4 periods.

Description

If you want to record an entry, you must always enter an entry date. This date must be present in the applicable period table. If it is not, then you must extend the period table with the period in question.

Example:

You want to record a financial entry on 15-5-2013. This is only possible if the year 2013 is present in the financial period table and if this period table contains the month of May.

Separate period tables are used for the various Profit components. It may occur, for instance, that the financial period table is based on a monthly arrangement while the logistics table is based on a four-weekly arrangement.

• Profit Financieel

  Period table for posting financial entries and the various overviews. The cumulatives are also tracked based on the periods and financial years present in the financial period table. Only one financial period table can be active for each environment.

• Fixed assets

  The period table for Fixed assets in Profit Financieel is used to determine the periodic depreciations on fixed assets.

• Profit Order management

  The period table for Profit Order management is used to deviate from the periods used for the financial administration. This gives you the option to create reports based on four-weekly periods, for instance.

• Salary processing in Profit Payroll

  The period table contains the periods for processing the wages of your employees, for example weekly, four-weekly or monthly. If you use different period types, you must add separate period tables for this.

  You use the period tables as follows:

  • Employee

    You determine per employee (in the properties of the salary lines) which period table applies. This allows you to determine whether to process the employee's wages every week, four weeks, month, etc.

  • Employer

    You link the period table to the salary processing plan. The salary processing plan contains all the periods that you want to process using Profit Payroll. One single employer may have employees with different period tables, if the employer has the necessary 'Loonheffing' numbers.

  Example:

  An employer has office and production employees. Office employee wages are processed per month, production employees wages are processed per four weeks.

• Leave in Profit HR

  You use a separate period table for tracking leave balances. You link this table in the properties of the CLA/term of employment. This period table is used for all employees that use the CLA/term of employment in question. The leave period table will coincide with the calendar year for many organisations, but you can use a deviating period, or a broken financial year.

• Profit Projecten

  The period table for entering hours.

Video

Procedure

• Add a period table

  You add a period table to the environment. Profit immediately enters the periods for the first year in the period table. You then add the other years.

• Add years to the period table

  Profit extends period tables by one year by default if the Extend table automatically check box is selected in the properties of the period table. This keeps the size of the period tables down. You can, however, also extend period tables manually.

• Delete years from the period table

  You can delete a year from the period table if no entries have been posted to that year yet.

• Block years in the period table (Financial)

  You can block years so that entries can no longer be posted to them. If you need to do so later, you can always unblock a blocked year.

• Unblock years in the period table

  You cannot post entries in blocked years. If you do need to do this, then you must unblock the year in question.

• Block a period in the period table

  You can block periods in the period table (except the period table for Fixed Assets and Logistics) so that no more entries can be posted to them.

• Change financial year term (Financial)

  You can change the term of the last financial year.

• Add correction periods to the period table (Financial)

  If you want to enter corrections in a separate period, you must first add a correction period. Profit adds the correction period(s) to each financial year in the period table.

• Delete correction periods from the period table (Financial)

  If you have not yet made any entries in a correction period, you can delete it.

• Edit the financial period table

  You can change the financial period table and link a new financial period table to all existing journal entries (financial entries) for all financial years.

• Set the period table for each administration (Financial and Fixed assets)

  You set the Financial and Fixed assets period table at the administration level. If you work with multiple administrations within one environment, this allows you to set a different financial or fixed asset period table for a certain administration. This does not directly affect the other administrations in the environment.