Configure VAT Belgium

This topic describes the configuration of the VAT/ICT declaration for organisations in Belgium.

This description is an expansion on the Help pages for VAT. Read these Help pages in combination with the information below.

Description

There are two ways in which you can have this functionality available: you have a Profit licence for Belgium or you activate this functionality in a Dutch environment.

If you have a Dutch licence, the first administration in the environment has the Netherlands as the Legislative country. In order to make the VAT declaration for Belgium, you need to add an administration in which you select Belgium as Legislative country.

Based on the licence or activation, the correct VAT codes, VAT rates and VAT sections are available.

  • You cannot add any VAT codes. The 60 VAT codes they use in Belgium are included in the standard Belgian ERP environment. From this environment, make an export of the VAT codes. Import the codes into the new environment.
  • Many VAT codes are linked to two VAT sections. Linking VAT codes to VAT sections is a manual action.

Points for attention for Order Management, Projects, Subscriptions:

  • For the Dutch administrations, by default you import a Dutch VAT rate group with the article file. For Belgium, there are separate VAT rate groups which you enter later via the VAT rate group import by item.
  • If the same debtor is supplied/invoiced from a Dutch and a Belgian administration, add an extra debtor. This is not necessary if a debtor is only supplied/invoiced from a single administration.

General points for attention:

Below are some additional points for attention related to Belgian VAT functionality in general.

  • In order to journalise credit notes separately in a different journal and with a different invoice number series, set a separate journal in the integration type. Add this journal in Financial.
  • VAT codes for Belgium and the Netherlands are not the same. So be careful with preferred values for VAT codes at the ledger account level.
  • You link Belgian VAT codes to an account type. This field is available in the chart of ledger accounts. The VAT declaration box is determined based on the linked VAT code. This only applies for the purchase side: Account type is never Other for cost accounts.
  • In order to use a Belgian ledger account number, add a custom field for the Belgian account number in an existing environment. The chart of ledger accounts in Belgium has been recorded.
  • VAT listing (customer listing) is submitted once a year. In principle, this applies to each debtor. A VAT number is needed for this. The minimum calculation basis for the customer listing is €200 (legal minimum), which you can set.
  • You can print a Historical purchase and sales journal overview (report) from the VAT declaration. This report must link up with the declaration.
Procedure
Also see