Make invoices payable or exclude them from payment

You select the creditors and invoices on the basis of specific criteria and in this step you determine which invoices you include in the payment file. You can compress the invoices you are paying into one total amount per creditor. This means you can also settle credit notes.

Note:

Invoices can only be made payable, excluded or compressed in a collection, payment or refund order before you process the order. The status of the payment order must be set to Not processed. The No compression, Compress or Add invoices action is only visible if you have not yet processed the order. For a payment order in transit or a completed payment order, you can obviously no longer specify that it should be compressed which is why these action buttons are no longer visible.

Make invoices payable

The approach during this step depends on the way in which you have added the payment order:

• If you have made all the selected creditors and invoices payable, you can reverse this for specific creditors or invoices. This will exclude these creditors or invoices from payment.
• If you have made all the selected creditors and invoices non-payable, you can select the creditors and invoices you do want to pay. All other creditors and invoices are not paid.

To make creditors or invoices payable or to exclude them from payment:

1. Go to: Financial / Creditor / Payment order.
2. Open the properties of the payment order.
3. Go to the tab: Creditors.
4. Only the creditors for which the Pay check box is selected are paid. Deselect the check box for the creditors you do not want to pay.
5. Go to the tab: Invoices.

   You only see invoices for creditors that have been selected on the Creditors tab.

6. Deselect the check boxes for the invoices you do not want to pay.
7. Click on: OK.

Compress invoices into one single payment

If you want to pay the invoices of a creditor in one single amount, you need to compress the invoices. You can disable the compression if you want to pay the invoices separately. In the properties of the creditor, you set up the normal procedure.

You can settle a credit invoice from your creditor with the other invoices only if you compress the invoices. If a positive amount remains after compressing the invoices, you can pay this using the payment order.

If the amount is negative, you cannot pay. You then have two options:

• You do not pay the creditor because you are still owed money. Select the creditor and deselect the check box in the Pay column.
• You do pay the creditor because he has paid the amount of the credit invoice to you. In this case, undo the compression. Go to the Invoices tab, make the required invoices payable and exclude the credit invoice.

To compress payments or to undo the compression:

1. Go to: Financial / Creditor / Payment order.
2. Open the properties of the payment order.
3. Go to the tab: Creditors.
4. Select the desired creditor.
5. Click on the action: Compress.

   If you do not want to compress the invoices, click the No compression action.

6. Click on: OK.

Make a partial payment

You can partially pay an outstanding item. The remaining amount remains as an outstanding item.

Note:

You can only set up partial payments for payment orders that have not been processed. You also need to be authorised in order to maintain the Invoices to be paid tab.

To make a partial payment:

1. Go to: Financial / Creditor / Payment order.
2. Open the properties of the payment order.
3. Go to the tab: Invoices.
4. Open the properties of the invoice (double-click the line).

   

   The transaction properties are opened.

5. Change the amount to be paid.

   The Partial payment check box is automatically selected.

6. Click on: OK.