Break time in a leave entry

You can change the break time for both the first and last day of the leave entry. You can only change this if you meet the following conditions:

  • The employee has a specified timetable (a timetable with start and end times for each working day).
  • According to the timetable, the employee has a break on the start or end date.
  • The Specify deviating times check box in the leave request is selected.
  • The Specify different break duration in leave entry check box is selected via HR / Management / Settings / Presence and absence tab.

For employees with a specified timetable, Profit will automatically calculate the duration of the leave entry by comparing the leave request with the working times in the timetable. Profit also takes the break time according to the timetable into account with the assumption that the break takes place in the middle of the working day. For a leave entry for a part of the day, this can lead to an incorrect calculation of the leave duration, for example, because the employee has multiple breaks on one day. In this case, you can reduce the break time.

You can only change the break time if the leave entry on the start or end date deviates from the times according to the timetable. For an entire free day, Profit automatically determines the number of hours based on the timetable. If you would then reduce the break time, the number of leave hours would then be higher than the number of workable hours.

Example:

An employee has a specified timetable from 8:30 to 17:30 with a break of 1 hour. The employee thus works for a ‘net’ eight hours per timetable day.

Three cases are elaborated below:

  • The leave entry is from 8:30 to 17:30.

    This leave entry coincides with an entire day and you cannot reduce the break time.

  • Leave on start date: 8:45 - 17:30

    Profit will calculate a leave duration of 7:45 as the default. However, there is a maximum margin of 15 minutes. You can reduce the break time to a maximum of 45 minutes, meaning the leave duration comes out at 8 hours. With this the maximum is reached, otherwise the leave duration would exceed the workable hours.

  • Leave on start date: 11:00 - 17:30

    Profit will calculate a leave duration of 5:30 hours as the default. However, there is a maximum margin of 1 hour. After all, the break of the employee could fall entirely outside the leave entry, for example, from 10:00 - 11:00.

    If the employee's break is from 10:20 - 11:20, 20 minutes of the break fall within the leave entry. Profit assumes a break time of 1 hour (according to the timetable) as default. Thus you reduce the break time by 20 minutes leaving 40 minutes. Profit recalculates the leave duration as 5:10 hours.

If the start and end dates of the leave request are the same, you can only change the leave duration of the start date.

If the timetable changes, it may be necessary to review the leave entry. This also applies to the break time applied. After the timetable has been changed, Profit will report this.

If you deselect the Specify different break duration in leave entry check box in HR / Management / Settings, the deviating break time in existing leave entries will not be changed.

You cannot change the brake period if the leave entry is shorter than half a day. This prevents the break time being entered incorrectly, for example by entering the entire break time regardless of the duration of the leave.

Directly to

  1. New leave entries
  2. Add a leave entry for a timetable with fixed working times per day (specified timetable)
  3. Add a leave entry if the working times are not known (non-specified timetable)
  4. Multiple leave entries on the same day
  5. Add a leave entry with a substitute
  6. Add a leave range
  7. Collective leave entry
  8. Take WTR
  9. Leave uptake for WTR based on a work timetable
  10. View, change or delete a leave entry
  11. Shorten a leave range
  12. Import leave entries
  13. Break time in a leave entry