Add a leave range

You add a leave range for an employee if this employee has a repeating leave entry.

Example:

An employee wants to take parental leave every Monday.

You add this as leave range at the employee.

To add a leave range:

Go to: HR / Employee / Employee.
Open the properties of the employee.
Go to the tab: Leave.
Click on the action: New leave range.
Enter the data for the leave range:
1. Enter the start and end for the first leave entry. By default, Profit displays the start and end time of the dates in question if they appear in the timetable calendar.
  You can record a leave range for a maximum of a year within one calendar year. Thus from 1 January to no later than 31 December of the same calendar year.
2. Select the Specify deviating times check box if you want to change the start and end time.
  If you have activated the Education functionality, you cannot change the start and end time. In that case, enter the number of leave hours in Number of hours. Profit checks whether the number of hours in the leave entry exceeds the number of hours recorded in the timetable for the employee.
  
  If the leave is for whole days, do not select this check box. This ensures that Profit copies the start and end times from the timetable to the leave entry. In the case of a timetable change during the leave, Profit automatically copies the new working hours to the leave entry. This means Profit always determines the correct number of leave hours, even if the timetable changes after you have recorded a leave.
  
  In the case of a non-specified timetable, the Specify deviating times field is not available.
  
  If an employee wants to take up a part of the day on a repeating basis (for example, the morning or afternoon), you record the deviating times. In that case, the deviating times apply to all days in the leave range.
Select the leave type.
Profit only displays the leave type that is valid during the period of the leave request and that is allowed on the basis of the employee's employment.
Select the repetition.
Example:

If an employee has the right to parental leave each week, select Every 01 week(s). If an employee has the right to parental leave every two weeks, select Every 02 weeks.
Enter the end date of the range or enter the number of repetitions.
Example:

The employee is entitled to parental leave every week for a year. You can enter the end date or 52 in Number of repetitions.
Select the days on which you want to repeat the leave entry.
If you want to view the timetable lines that fall within the leave entry, click on the Timetable button.
Click on: Next.
If necessary, select a substitute (for workflows, alerts, etc.).
Select the Print leave card check box, if you want to print a leave card immediately.
Click on: Finish.
Profit will check to see if a negative leave balance arises unless the type of leave has been configured in such a way that this is not required.

If a message is displayed while the excess is below the maximum, you can complete the leave entry or go back and modify the information. If a message is displayed while the excess is above the maximum, you must go back and modify the information. You cannot complete the leave entry unless the excess is below the maximum.

For every day of leave within the leave range, you see a leave line.