Timetables and occupancy
In the timetable calendar Profit tracks the presence of employees based on the timetable, leave and sickness.
Description
The timetable calendar is completed based on the timetable. Per date, Profit registers the working hours (start and end time) and the break time. The exact start and end time of the break are not registered separately.
Note:
If an employee has a variable work pattern (no timetable), the working hours per day are not known. In that situation, Profit will not complete the timetable calendar for the employee in question.
You can record incidental deviations per employee in the timetable, for example if a part-time employee switches his day off. Always record these changes in Profit to make sure the reporting stays accurate. This functionality is not intended for structural changes to the timetable. In that case you must add a new timetable line for the employee.
Time table calendar composition
Profit composes the timetable calendar as from the start date specified in the settings. Profit composes the timetable calendar until 31 December of the next year or the 31st of the future years that you can specify. This means that you can record future timetable deviations far in advance.
When the current data are updated, Profit will also update the timetable calendar. After 1 January, a year will be added to the timetable calendar.
If an employee gets a new timetable, Profit will rebuild the timetable calendar from the start date of the new timetable. If the timetable calendar has incidental timetable deviations after the start date of the new timetable, they will be deleted.
The timetable calendar is also used to determine the number of 'SV' days.
The timetable calendar cannot be completed for employees who have a variable work pattern.
Rebuild the timetable calendar
If an employee gets a new timetable line, Profit will rebuild the timetable calendar from the start date of the new timetable line. It is possible that the timetable calendar for this period had already been composed, because the preceding timetable line did not have an end date. in that situation Profit will clear the timetable calendar as from the start date of the new timetable line and then rebuild the timetable calendar. This will delete any timetable deviations recorded previously, if they fall after the start date of the new timetable line.
Example:
A part-time employee has a timetable without an end date. The employee works four days a week and is free on Wednesdays, which is specified in the timetable.
The employee changes the day off on Wednesday 11 February 2013 to Thursday 12 February 2013. You record this in Profit as an incidental deviation: The timetable calendar is now up-to-date again.
The employee then gets a new timetable starting on 1 January 2013. Because of this, Profit will rebuild the timetable calendar as of 1 January 2013. The incidental change for 11/12 February 2013 is lost in the process.
The timetable calendar also contains leave and sickness days. Their underlying registration, of course, is not deleted if Profit has to rebuild the timetable calendar. During the rebuild, Profit will rerecord the leave and sickness days in the timetable calendar.
Fixed and temporary substitute
You can link a fixed substitute to each employee. This is a preferred value for leave entries and absence entries. When you enter the leave or absence you specify the actual substitute.