Specify an employer's journalising settings

For each employer, you specify whether Profit should journalise the wage costs of the employer and you link a journal structure to each employer. In this way, you can link a different journal structure to each employer.

You can automatically transfer the journal entries to another environment.

You can allocate the costs while journalising and distribute them using a number of methods. This way, you can make sure that the costs are charged where they are incurred. By default, Profit Payroll allocates the costs by:

• Employer
• Employee
• Organisational unit
• Job

By default, Profit records this data in the journal entries, even if you do not use them for the allocation.

As from 2011, Profit records the job per journal entry by default, even if you do not allocate by job. If you selected this check box and you approved period lines in 2010, you cannot deselect this check box. If you select this check box, Profit will set RAE as from the beginning of the wage year 2010.

To configure the journalising for an employer:

1. Go to: HR / Organisation / Employer.
2. Open the employer’s properties.
3. Go to the tab: Journalising.
4. Deselect the Do not journalise check box.
5. Select the Journal structure.

   You do not record this as time-dependent. If you implement a change, you initiate a manual RAE afterwards so that the change is implemented with retroactive effect.

6. In Journal entries according to, select the preferred setting.

   This is the preferred setting for the journal entry reports.

7. Select the export definition.

   If you want to journalise the wage journal entries to Profit Financieel, select Profit integration. If you are using an external software package, export a file. For this, you specify the location and file name in Journal entry file name.

8. Select Account for Journal entry layout.
9. Specify whether Profit allocates by cost centre and cost unit.

   If you select the Allocate per cost centre and Alloc. per cost carrier check boxes, you can add cost centres and cost units on the tabs with the same name when you reopen the properties of the employer.

   Note:

   In Profit HR, the cost centre is not the same as a department. To define a department, you use an organisational unit. It is a building block of the organisation chart. You should therefore use the cost centre entity for a different allocation, for example based on region, product, budget code, etc.

10. Click on: OK.