Specify payment settings per employer

Per employer you specify the method to use for the salary payments. You have the following options:

• Payment file per employer

  After approving the salary processing of several employers, you create a payment file per employer.

• Collective payment

  In the case of a collective payment, you use processing groups. You use a processing group to group employers for generating payment files. You create a payment file per processing group.

You can split the payments by bank type. In doing so, you transfer the salaries from bank to bank and from giro to giro. A collective payment file always contains all the payments of the participating employers. If you use a separate payment file for an employer and split the payments by bank type, separate files are created for bank and giro payments. You record the file location and name per account in the properties on the Bank account.

To specify payment settings per employer:

1. Go to: HR / Organisation / Employer.
2. Open the employer’s properties.
3. Go to the tab: Payment.
4. If you want to add the payments of the employer to a collective file, select a processing group.

   You can only select a processing group if you have linked a bank account to the employer.

5. Select the Divided by bank check box.

   Profit splits the payments by bank type.

6. Enter the remaining settings, insofar as they are available based on the above choices.
7. Select the Create payment files immediately after approval check box.

   Profit generates the payment files immediately after the processing is approved.

   Note:

   Unfortunately, it is not possible for all AFAS Online customers to generate payment files automatically. Automatic generation is handled by a Batch user (General user). However, this user cannot write the payment file back to the user’s disk, due to access permissions.

8. Select the method for the payment date in Payment date elapsed:
   • Payment date is tomorrow

     If the payment date in the salary processing plan is empty, Profit specifies the payment date as today + 1 day in the payment file.

     If the payment date in the salary processing plan is earlier than today, Profit specifies the payment date as tomorrow in the payment file.

   • Payment date is today

     If the payment date in the salary processing plan is empty, Profit specifies the payment date as today in the payment file.

     If the payment date in the salary processing plan is earlier than today, Profit specifies the payment date as today in the payment file.

9. Select the Switch to SEPA file format for Payroll payments check box if you want to generate a payment file in the SEPA format.
10. Click on: OK.