View a wage journal entry

You can use the journal entry reports to view the wage journal entries of a specific period and corrections made to preceding periods.

When you generate the Journal entry report, you can select from the following formats:

• Journal items (account)

  For each account, you see the amounts per period and cumulative amounts.

• Journal items (account-suspense account)

  You see the journal entries including the account and contra account, per period and cumulative.

The layout of the wage journal entry depends on the configuration of the journalising.

Note:

When you generate the Journal entries (account) (Profit) report, you can select the fields under Journal entry and RAE. You cannot select them when you print a report set. That is why you specify these settings in the HR settings.

To view a wage journal entry:

1. Go to: HR / Payroll / Salary processing cockpit.
2. Select the period line.
3. Click on the action: Output.
4. Open the Journal entry line.
5. Open the report: Journal entries (account) (Profit).
6. Open the format of the report.
7. Specify which data you want to include in the report. This option is only available if you have processed a correction period after approving the main period.
   • Journal entry of selected processing line

     If you select this option, the journal entry for the selected processing line only is opened.

   • Journal entry of main period including correction period(s)

     If you select this option, the journal entry for the main period and the corresponding correction period(s) is opened as one cumulative.

   Note:

   If you have selected the main period in the Salary processing cockpit, Profit displays the main period and the associated correction period(s) as one cumulative. If you select the correction period in the Salary processing cockpit, Profit only shows the journal entries for this correction period.

8. Also specify whether you want to include RAE entries. This option is only available if you have processed an RAE entry.
9. Click on: Finish.

In the configuration per employer, replacement lines may have been configured. This means that Profit replaces certain account numbers from the chart of accounts by other numbers, for example by expanding the account numbers with a fixed code or cost centre or cost unit codes.

In the wage journal entry, Profit shows the replacement numbers, not the original numbers from the journal structure. In reports and analyses you can add the original number, based on the following data collections:

• Employee journal entry, Reference report JP/LC per employee (Profit) report
• Employee journal entry (incl. emr. authorisation), Export journal entry for external application (Profit) analysis
• Employee journal item (incl. empl. authorisation)

• Check a processed salary period